Org. Setting and ReportingThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for sustainable development. A key agreement opened for signature at Rio was the Convention on Biological Diversity. The Convention has three objectives: the conservation of biological diversity, the sustainable use of its components and the fair and equitable sharing of the benefits arising out of the utilization of genetic resources. This post is based in the Secretariat of the Convention on Biological Diversity (SCBD), within the Science, Society and Sustainable Futures Division (SSSF), in Montreal, Canada. Under the overall supervision of the Head of the Biodiversity Science, Policy and Governance Unit (BSPG) and the direct supervision of the Programme Management Officer (Marine, Coastal and Island Biodiversity) the incumbent will carry out the following functions: Responsibilities1. Organizes workshops/meetings/webinars a) Assists in coordinating the planning, logistical arrangements, and follow-up of workshops, expert meetings (in-person and virtual), and webinars, including pre-event, event, and post-event phases, in consultation with supervisors. b) Supports logistical coordination for the organization of workshops/meetings/webinars, ensuring alignment with organizational requirements and assisting in addressing obstacles. c) Liaises with internal and external stakeholders at various levels to initiate and follow up on actions such as recruitment and deployment of technical personnel, travel logistics, procurement, disbursement of funds, small scale funds agreements and host country agreements, ensuring compliance with relevant policies and timelines. d) Provides logistical and secretariat support during meetings; manages real-time problem-solving, liaises with service providers to ensure service delivery standards, distributes documents, and contributes substantively to the preparation of meeting reports, information notes and materials as needed. e) Independently coordinates side events for major meetings {e.g. Subsidiary Body on Scientific, Technical and Technological Advice (SBSTTA), Conference of the Parties (COP), meetings from other Multilateral Environmental Agreements (MEAS) etc.}, as needed. 2.Manages administrative elements of work under protected areas and marine/islands work: a) Assists with the preparation, processing, and monitoring of contracts and consultancies, and supports related reporting requirements. b) Assists in the process of the recruitment of staff and consultants. c) Provides support in financial-related aspects of these two work areas, including for the Administration division. d) Maintains an up-to-date spreadsheet mapping external funds (e.g. project funds or grants) against disbursements, grant numbers, and agreements. 3. Coordinates with Parties, other Governments and relevant organizations: a) Prepares draft correspondence, including notifications and official letters, for review and clearance by supervisors. b) Assists in communications with workshop participants, governments, and partner organizations to ensure timely dissemination of information and resolution of queries, including following up on reporting requirements emanating from cooperation agreements, among others. c) Assists in the development of project proposals to be submitted to donors and partner organizations, ensuring compliance with templates and timeframes. d) Coordinates and monitors the timely submission, processing, and publication of workshop-related documentation from Parties and stakeholders, ensuring accuracy, completeness, and adherence to established procedures. 4. Coordinates the production and management of documentation and information: a) Reviews documentation for format, clarity, and consistency with UN style, ensuring readiness for publication under the guidance of supervisors. b) Conducts background research of publicly available materials in support of substantive planning, where needed. c) Assists in drafting and formatting workshop/meeting reports workshop/meeting reports, information notes, and awareness-raising materials, ensuring accuracy and consistency. d) Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. e) Assists with visualizations and updating information material such as web pages or brochures. 5. Performs any other tasks as required. CompetenciesPROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to programme administration and projects. Proven analytical capacity and in-depth knowledge of the various complex dimensions of the environment and sustainable development; good research skills and ability to coordinate the production of reports and papers on technical issues and to review and edit documents. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commits to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. Job - Specific QualificationSupplementary training in relevant areas, such as environmental, social or political sciences, business administration, public administration, environmental management or equivalent is desirable. Work ExperienceA minimum of seven (7) years of progressively responsible experience in programme or project administration, technical cooperation, or related area is required. The minimum years of experience is reduced to five years for candidates who possess a first level university degree. Experience working in the field of environment or sustainable development is desirable. Experience working with Multilateral Environmental Agreements (MEAs), international organizations, or the United Nations is desirable. Experience in supporting biodiversity and/ or environmental programmes, projects or organizations is desirable. Experience working with an Enterprise Resource Planning (ERP) system is desirable. Experience in applying UNEP and CBD policies is desirable. One (1) year or more experience in data analytics or related areas is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).