Back Programme Assistant (G5)

Background:

A vacancy for a fix-term Programme Assistant G5, has arisen in the Governance in Economic and Environmental Issues Department of the OSCE Presence in Albania.

The mandate of the OSCE Presence in Albania is to promote democratization, the rule of law, and human rights as well as to consolidate democratic institutions in line with OSCE principles, standards and commitments.
Originally established in 1997, today, the Presence’s activities range from arms control and the fight against trafficking to electoral assistance; anti-corruption initiatives; gender mainstreaming and environmental projects; human right, protection; legislative, judicial, and media reform; and the capacity-building of law enforcement officials.

For more detailed information on the structure and work of the OSCE Presence in Albania please see: https:// www.osce.org/presence-in-albania.

Tasks and Responsibilities:

The incumbent reports and is under the direct supervision of the Head of Governance, Economy and Environmental Issues Department.

1. The incumbent maintains regular contacts with all units of the Department, the Project Offices and other offices of the Presence in order to carry out most of the functions and for arranging meetings. The incumbent also contacts other departments, when required, to gather or share information relevant to the Department’s work and in the context of inter-departmental activities. The incumbent contacts civil society groups, NGOs and research centers, media and legal experts in carrying out her/his function of informant on economic and environmental issues. The incumbent also maintains regular contact with government institutions, international agencies, NGOs, as well as with any other consultants, experts and trainers in the fields of economy and environment.
2. Assisting the Head of Department in overseeing the GEEID budget and activities; as well as overseeing the monitoring and implementation of projects' activities and budget/s, and assisting in projects’ development and implementation; Gathers information from the Department's units, analyzes information, compiles, reviews and prepares the draft of the Department's Monthly Report; Monitors the political, social and economic situation in the Country reporting on developments to the Head of Department;
2. Coordinates, compiles and reviews all Department's inputs for internal reports, Department’s weekly schedule and leave calendar,; Arranges the Head of Department’s meetings both within the Department and with representatives of international organizations, governmental officials; participates in the meetings, and provides written summaries of meetings’ minutes;
3. Acting as system focal point and provides support with all incoming and outgoing electronic data, paperwork and draft correspondence; Following review and analysis of programmatic documents/data, acts as information focal point for Department units, Project Offices and Presence Management; when necessary, provides support to the Department's units for procurement related issues and procedures, ensuring that administrative deadlines are met;
4. Maintaining and updating the departmental archives and co-operates in the maintenance of the Presence archives;
5. Responsible for the preparation of detailed programs and duty travel itineraries and administrative actions for visiting officials to the Presence, as well as for travels of Head of Department and department’s staff when needed; receives visitors and assist them or put them in contact with the staff member concerned;
6. Providing translation and interpretation.

Education: Secondary Education supplemented by formal education/courses in economy, social sciences, business administration or languages.

Experience and knowledge/skills:

Minimum 4 years of relevant work experience in related fields with NGOs and/or international organizations;
Computer literate with practical experience with Windows applications
Ability to work with people of different nationalities, religions and cultural backgrounds.

Languages: Excellent oral and written communication skills in English and in local languages

Required Values and Competencies

OSCE core values:
Commitment. Diversity. Integrity. Accountability.

OSCE core competencies:
Communication. Collaboration. Analysis & decision-making. Planning. Initiative-taking. Flexibility.

Please be aware that OSCE appointments are subject to medical clearance.

Remuneration Package:

According to the fixed OSCE salary scale, the monthly remuneration for G5 is approximately 1,058 EURO, subject to National Social Security deductions, in line with the Albanian Law.

Deadline to apply is 10 March 2025.

Should you have any questions, please do not hesitate to contact: recruitment-al@osce.org

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information