Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
In line with its Strategic Plan 2022-2025, UN Women Serbia works towards selected Development Results in the impact areas of combating violence against women, enhancing gender responsive policy making and budgeting, and supporting the women, peace and security agenda. UN Women Serbia is working with different national and UN partners, in the framework of several projects, some of which are ongoing, and others expected to be undertaken in the forthcoming period. These include supporting capacity development and strengthening partnership with various national institutions to effectively coordinate and promote accountability for the implementation of gender equality commitments and gender responsive governance; supporting women CSOs in the area of women's economic empowerment and the empowerment of rural women; integrating gender perspective in programming, implementation, monitoring and reporting for IPA programmes; advancing Gender Responsive Policies and Budgeting in Serbia. Regional Programme “Transformative Financing for Gender Equality towards more Transparent, Inclusive and Accountable Governance in the Western Balkans” (2020-2025) in Serbia supports the Ministry of Finance, line ministries and National GEM to have knowledge and evidence to make informed budgetary allocation towards gender equality in line with national, international commitments and post recovery of COVID19. Furthermore, the focus will be on developing capacities of local governments to apply GRB tools in their plans and budget including post recovery of COVID19. UN Women Serbia is part of the joint project “Ending Violence, Empowering Change”. The project is building on the results achieved through the phase III, with the aim to ensure that: the legal-strategic framework regarding gender equality is implemented consistently and evenly throughout Serbia, institutional and organizational practices contribute to gender equality and are sensitive to specific needs of women and girls from vulnerable groups, and that harmful practices and attitudes that lead to gender inequality, discrimination and violence against women and girls are tackled. Project “Improved Safety of Women in Serbia” has the focus on ensuring safety of women and girls through strengthened capacities of relevant stakeholders, enhanced legislation, improved institutional and organizational framework, institutional responses, and awareness-raising. To further strengthen gender mainstreaming and integration of the gender perspective into different sectors and leverage co-benefits between gender equality and investment funding for sustainable development UN Women Serbia will implement the project “Gender Responsive Investments”. Under UNOPS funded project UN Women Serbia works to enhance the sustainable livelihoods of informal waste pickers by providing comprehensive support and integration into the formal labor market, focusing on economic empowerment and social inclusion. Additionally, UN Women Serbia is implementing multiple joint projects: PRPD financed project “Strengthening Equality & Rights, Bolstering Inclusive Action” and “From Seed to Sustainability - Food Systems 4 All” supported by SDG Fund. UN Women Serbia started implementation of third phase of EU funded “Gender Equality Facility” which project aims to advance gender equality in Serbia by enhancing capacities at all levels of governance for inclusive policy and project design. It focuses on three key results: strengthening gender equality mechanisms, mainstreaming gender, antidiscrimination and accessibility in policymaking and EU fund management, and empowering vulnerable women through economic and social initiatives. Activities include capacity building for civil servants, development of strategic policy documents, and support for women-led initiatives and social services.
UN Women Serbia will also continue to provide advisory services and coordination support to the UN Resident Coordinator and the UN Country Team in Serbia in the field of gender equality and women’s empowerment, including around joint programming, improved accountability, and partnership building.
Reporting to Programme Analyst, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.
Scope of Work:
1. Provide administrative and logistical support to the formulation and management of programmes
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds; Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances; Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.2. Provide administrative support to the financial management of the Programme Unit:
Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms; Prepare non-PO vouchers for development projects; Process payment for consultants, as delegated; and Create requisitions in Quantum system for development projects; register good receipts in Quantum system.3. Provide administrative support to the Programme Unit:
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; Make travel arrangements for the Programme Team, including travel requisitions and claims; Draft minutes in meetings, as delegated; Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team; and Organize and coordinate filing of documents; maintain mailing lists.4. Provide administrative support to resource mobilization:
Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.5. Facilitation of knowledge building and knowledge sharing:
Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues.6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies:
Core Values:
Respect for Diversity Integrity ProfessionalismCore Competencies:
Awareness and Sensitivity Regarding Gender Issues Accountability Creative Problem Solving Effective Communication Inclusive Collaboration Stakeholder Engagement Leading by ExamplePlease visit this link for more information on UN Women’s Core Values and Competencies:
https://www.unwomen.org/en/about-us/employment/application-process#_Values
FUNCTIONAL COMPETENCIES:
Knowledge of programme management; Ability to create, edit and present information in clear and presentable formats; Ability to manage data, documents, correspondence and reports information and workflow; Good financial and budgeting skills; Good IT skills.Education and Certification:
Completion of secondary education is required. Bachelor’s degree in business or public administration is desirable.Experience:
At least 5 years of progressively responsible experience in administrative or programme management/support is required. Experience in working in a computer environment using multiple office software packages is required. Experience in the use of ERP systems, preferably Oracle Cloud, is desirable. Experience in supporting a team is desirable.Languages:
Fluency in English and Serbian is required.Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.