Position Title: Program Manager
Location: Dnipro, Ukraine
Department:Program
Report to: Field Coordinator - Dnipro
Please note that the position is for national staff only
General objective of the position:
Under the direct supervision of the Field Coordinator in Dnipro, the Program Manager will assist the Field Coordinator in coordinating Triangle TGH’s programs of the designated field who are working on Protection, Cash, WASH and shelter interventions.
He/She will also assist with external coordination and representation.
He/She will contribute to the capacity building of the projects’ team at field level and assist the Field Coordinator in ensuring the effective scale up in the area.
Responsibilities & Duties:
The Program Manager will assist the Field Coordinator in leading the management of Triangle - TGH’s programs in the designated field, in particular:
Program management
- Responsible for the overall implementation of projects in Dnipro field office, effectively using the support of the Technical Heads of Program (HoP) at coordination level and operational support staffs and ensuring coherence with Triangle - TGH Ukraine’s national program approach;
- Support and advise the Field Coordinator in developing strategic plans and organizational expansion in the field, by maintaining an overview of the humanitarian context locally;
- Organize regular program coordination meetings with his/her team to ensure effective, joint and coordinated response;
- Assist the Field Coordinator in ensuring that field office location projects and reports are delivered according to Triangle - TGH and donors contractual requirements, within the agreed time scale and budget;
- Ensure that relevant monthly follow up - MFU reports are developed on the field level and submitted on time to the Field manager and Field Coordinator;
- Ensure the monitoring and follow-up tools are developed and well used from a programmatic and financial perspective;
- Ensure the implementation of appropriate partnership(s) strategy, ensuring implementing partners are appropriately selected and assessed, that an appropriate capacity building plan is developed and locating fields where partners can build Triangle - TGH capacity;
- Effectively using support services to undertake key activities and work alongside the Program Coordinator and Head of Programs to ensure that all program activities run smoothly;
- Ensure together with the Field Coordinator in designated field that Triangle - TGH’s work is coordinated with efforts of other agencies and Government and take a leadership role within Interagency Coordination forums, ensuring the specific needs of population are being addressed;
- Take overall responsibility as Acting Field Coordinator when required by the Field Coordinator and Country Director/Deputy Country Director for Program.
Program design, development and quality
- In close collaboration with the HoPs, help responding to opportunities to expand programs/impact.
- Helping draft/development concept papers and proposals;
- Support the development/evolution of existing programs, ensure program quality and synergy ;
- Ensure protection, accountability to beneficiaries and humanitarian principles are mainstreamed in all programs;
- Coordinate with the MEAL Coordinator to ensure MEAL staff in the field are appropriately utilized to strengthen community engagement, analyze, data sharing and dissemination of lessons learned.
Staff management, mentorship and development
- Identify learning and training opportunities for program staff and partners and proactively work on the capacity building of all field staff;
- Ensure the program team recruitment, training and promotion as appropriate and ensure availability of appropriate professional development opportunities for staff;
- Manage the performance of all program staff in the field through effective use of the Performance Management System including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and fair and unbiased evaluations;
- Comply with Triangle - TGH policies and practices with respect to child safeguarding, PSEA, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
External representation
- Respect all Triangle - TGH values in cluster, field visits or in any relevant external events ;
- Liaise with local authorities, communities and other relevant stakeholders on project-related issues when required;
- Attend the regional coordination and clusters/sub-clusters meetings.
Tasks and responsibilities are subject to modifications according to the needs.
Job Requirements:
Education and experience
- Experience in management
- Administrative degree
- Good knowledge of Ukraine administrative rules
- High level spoken and written English and Ukrainian
- Computer skills (Word, Excel ,Outlook, Internet)
Skills & Qualities
- Management and leadership skills
- Very good inter-personal and communication skills
- Problem-solving spirit
- Proactive, sense of initiative
- Personal features: diplomatic, moderate, flexible, honest, motivated.