The International Livestock Research Institute (ILRI) seeks to recruit a Program Management Coordinator to contribute to the efficiency of ILRI’s project implementation by supporting activities within ILRI’s Project Management Office and support the continuous development, implementation, and compliance with ILRI’s program management framework.
ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org
Key Responsibilities:
PMF Support and Maintenance 20%
Support the use and continuous improvement of ILRI’s Program Management Framework Support Program Leads, Program Managers, Project Managers, and Principal Investigators to identify challenges with processes and initiatives and to compile lessons learned Support a process and culture of continuous Improvement within program management by collating feedback, providing input, reviewing outputs, compiling recommendations, seeking approval for, and making updates to the PMF Support the design, development, and implementation of tools materials for improved project management within ILRI and beyond Ensure accurate records and information systems/ databases are maintained, and that the flow of information between the Project Management Office, the Business Development Unit, and the implementation teams is accurate and efficient as possibleProject Status Tracking 25%
Support the generation of regular project level dashboards to present project status, including milestones, financial and impact targets, financial and impact accomplishments to-date
Coordination of Donor Reporting 25%
Coordinate donor reporting and support the development of high-quality of donor reports Oversee the report development process to ensure narrative and financial reports are in line with donor and ILRI quality standards, timelines and workflows Serve as donor liaison by providing reports and updates for ongoing projects Coordinate the collection of client feedback from donors. Ensure that clients’ concerns are logged, responded to, and that where applicable tracked as ‘lessons learned’ and fed into the continuous improvement process, abovePipeline Coordination 5%
Compilation and Reporting of Resource Mobilization Pipeline Liaise with Program Leads, Program Managers, and others to ensure the accuracy of the information on funding opportunities Support the monitoring and evaluation of ILRI program performance and develop reports for use internally and for CGIAR System OrganizationCapacity Building, Ad-hoc Support, and other responsibilities 25%
Support the preparation, coordination, and delivery of capacity building events Support trainings of (new) staff on project management practices—including global practices and ILRI processes Provide interim support for project management where required Participate in ILRI, Corporate Services, Project Management Office, Business Development Unit, and GGIAR related groups, discussions, task forces, etc., as appropriate Perform any other related duties as may be assignedRequirements
Bachelor’s degree in project management, international development/International relations, agriculture, business, or relevant field At least Seven years relevant experience Relevant professional certification (PMP or Prince2) Understanding of project management, quality management, process documentation Proficiency in MS Office applications. Knowledge of project management and cloud-based collaboration software Ability to collaborate with a diverse set of internal and external stakeholders Experience in international development, agricultural research, or NGOsPost location: The position will be based in Nairobi, Kenya and open to Kenyan nationals only or based Addis Ababa, Ethiopia and open to Ethiopian nationals only
Terms of Appointment
This position is at job level HG 15 and it is only open to Kenyan nationals. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes pension, medical and other insurances.
How to apply: Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Chief, People and Culture Officer through our recruitment portal by clicking on \"Apply Now\" on or before 11 November 2024. The position title and reference number REF: PM/1665 /2024 should be clearly marked on the subject line of the cover letter.
We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.
ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants' bank accounts.
To find out more about ILRI, visit our websites at http://www.ilri.org/
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