The Program Assistant provides administrative support to program officers working on the Sports Visitor and Sports Envoy Programs (SVSEP).
The Global Connections Department designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world. Sports diplomacy programs are an effective way to engage priority audiences, including at-risk youth, women, underrepresented groups, people with disabilities, and non-English speakers. The Sports Visitor and Sports Envoy Programs (SVSEP) use sports to support U.S. foreign policy goals and promote key U.S. values on and off the field about the importance of education, community engagement, and respect for diversity. The Sports Visitor Program is a sports-based international exchange that represents American excellence, leadership, and key lessons learned in sports broadly – from playgrounds to professional leagues. Sports Envoys are U.S. citizen current or retired professional and amateur athletes and coaches who travel overseas to engage audiences that do not normally have access to American sporting icons, values, and best practices. Sports Envoys lead youth clinics and team building activities, as well as share lessons learned on and off the playing field about the importance of education, community engagement, and respect for diversity.
Essential Job Functions:
Make logistical arrangements for groups of international and U.S. participants, including travel, hotels, ground transportation, catering, and coordination with partners
Assist in the development and monitoring of project budgets; process and track project expenditures; produce financial documents
Assist with virtual program logistics
Produce project materials, including but not limited to arrival packets, name badges and administrative documents
Maintain project files and database and provide general project support
Brief international and U.S. participants on administrative procedures and logistical arrangements pertaining to projects
Collect and maintain documentation for DS-2019’s
Travel on programs, as required
Perform other duties, as assigned.
Qualifications:
Associate degree required, bachelor's degree preferred.
0-2 years of experience, prior experience in an office setting is preferred.
Proven organizational skills and ability to manage multiple tasks with a HIGH degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines, and be flexible.
Strong computer skills including use of databases and proficiency in Microsoft Office and Excel
Strong oral and written communication skills; demonstrated professionalism in written correspondence.
Demonstrated strong interpersonal and cross-cultural communication skills, and interest in international exchanges and sports.
Travel Requirements:
5-20%
The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
Hiring Salary Range: $38,000 - $55,000
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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