Back Procurement Clerk

Under the overall supervision of the National Resources Management Officer and the direct supervision of the National Financial Officer, the successful candidate will provide procurement and logistic support to the Resources Management Unit in the Northern Brazil.

1. Ensure that all procurement and contracting processes are in full compliance and all activities are up to date with IOM and donor reporting and auditing requirements. 

2. Provide support and guidance to Program Support focal people with regard to procurement procedures and advice as appropriate on the most cost effective and efficient methods in procuring goods and services.

3. Coordinate with Procurement colleagues for the smooth transmittal of All Purchase orders are to Logistics unit after getting the confirmation from vendors of delivery terms and signed on the PO.

4. Create and update a pricing list for most used items for the programme.

5. Follow up with suppliers for the timely and proper delivery of the goods/ services. 

6. Conduct regular vendors’ checks and market surveys to ensure full knowledge of the availability and price of different supplies and goods in the local market. 

7. Liaise with the Logistics and Procurement Officer regarding procurement and service requests and requirements, to consolidate overall mission procurement requirements and optimize purchasing power. 

8. Assist in the arrangement of office vehicle maintenance, storage and insurance.

9. Perform other related duties as may be required

Education

• High School diploma with 02 (two) years of professional experience.
• University degree in Business Administration or any related field with at least 01 (one) year of relevant experience.

  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience

  • Minimum Two years of relevant work experience in procurement and logistics.
  • Good organizational, time management and prioritizing skills.
  • Ability to analyses problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and work under pressure to meet deadlines.
  • Experience working within a team of colleagues from diverse cultures and professional backgrounds.
  • Previous experience in a procurement unit at an international organization is an advantage Skills
    • Good organization, time management and prioritization skills
    • Ability to multitask and work under pressure to meet deadlines. Languages IOM’s official languages are English, French and Spanish. Proficiency of Portuguese and Spanish are required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
    • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.