The International Institute of Tropical Agriculture seeks suitable applicants for the position below at the Institute\u2019s Headquarters in Ibadan.
Position: Procurement & Project Administrative Officer
Contract: 3-year renewable contract
Location: Ibadan
Closing Date: 25 September 2024
DUTIES:
Administrative and Logistical Support:
Provide logistical support for meetings and workshops of all programs under the private sector engagement Unit. Provide administrative support for the office of the Director of Private Partnerships P4D including at IITA-BIP Support the Managers under the private sector engagement unit in all administrative and logistics work. Manage all internal and local requisitions from the central store through Oracle. Perform any other job-related tasks as may be assigned by the Supervisor. Manage all local travel requisitions and liaise with other administrative managers on international travels. Support private sector partnership stakeholder\u2019s management and guest relations in the Unit Prepare all Short-term Staff overtime before final submission to People and Culture.
Procurement and Vendor Management:
Lead procurement process of the Unit and projects, including Zero Hunger, Oyo State projects engagements, and Business Incubation platform Design procurement plans and Implement procurement flowcharts process. Review procurement documents and generate purchase orders. Oversee supplier performance monitoring and ensure records are updated accordingly. Conduct thorough verification of suppliers as required and maintain updated vendor's database. Arrange visits to vendors' registered addresses to verify the delivery of goods, services, and supplies. Make requisitions through IITA-Oracle. Develop and implement effective procurement plans in alignment with the approved work plan, ensuring coordination with relevant departments and adherence to World Bank procurement guidelines. Oversee the entire procurement process, including bid evaluation, supplier selection, and contract negotiations. Update and implement the procurement manual of different projects Organize and Coordinate procurement workshops and training for project officers Draft Requests for Quotations (RFQs) for qualified vendors. Perform market research to understand local supplier capabilities and market conditions to use the information to inform procurement decisions and strategies. Attend to other tasks related to work as assigned by the supervisor.
Requirements
QUALIFICATION:
HND/BSc in Business Administration, Purchasing and Supply, Public Administration or related field, with a minimum of five (5) years of experience performing a similar role in a well-structured environment.
COMPETENCIES:
The ideal candidate must:
Have excellent writing and oral communication skills in English. Be proficient in MS Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience. Have a recognized procurement certification. Liaise with other staff and consultants to carry out this duty. Be proficient in the use of Oracle Applications is mandatory. Be well organized, able to multitask, and work under pressure to meet deadlines with keen attention to detail. Have a positive attitude, strong team spirit, and the ability to work well in a diverse team. Be able to maintain confidentiality at all times.
Benefits
We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.