Back Procurement Analyst, Addis Ababa, Ethiopia

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations (UN), supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the UN, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as WHO, UNHCR and UNICEF, and other international organizations. In 2014, the UNOPS Executive Director decided to establish the UNOPS Ethiopia Multi Country Office (ETMCO), which leads and coordinates the UNOPS activities in Ethiopia, Sudan and Djibouti.

UNOPS EMCO activities range from tailor-made administration, operations, human resources and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply and financial management.

Purpose of Assignment:Under the guidance and direct supervision of the Procurement Specialist, the Procurement Analyst is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money. He/She analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to Logistics and procurement. Maintaining the highest degree of personal and professional ethics, the Procurement Analyst maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

Summary:

The Procurement Analyst performs the following main tasks:

Implementation of operational Logistics strategies for emergency response projects

Management of Procurement & Logistics processes

Implementation of Logistics Management strategy and logistics monitoring tools

Facilitation of knowledge building and knowledge sharing

Specific details:

1. Implements key aspects of operational logistics strategies focusing on achievement of the following results:

• Timely and duly prepare delivery plans for procurement projects and monitoring of their implementation.
• Prepare ToR for service providers for freight forwarding, local distribution of the project items and repacking of consignment
• Full compliance of assigned Logistics activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented Logistics management system.
• Implementation of, or support to, the different steps of the Logistics, warehousing and handover processes for the procurement projects
• Participate in Evaluation; Review and Award processes; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to Logistics processes of the Business Unit, focusing on achievement of the following results:

• Plans design and implement appropriate logistics systems including warehousing and in-country transport capacity, including establishment of service contracts for e.g. customs clearance, storage, transport and distribution as might be required.
• Manage the coordination and implementation of logistics activities, to ensure timely, cost effective and safe delivery of goods and services to clients
• Arrange transportation of equipment & materials to the designated location, including loading and unloading and ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance, etc.
• Monitor the progress of shipments for UNOPS and its clients and coordinate the delivery of the same at the client's delivery places
• Liaison and coordination with Freight forwarders and Transport Companies,

3. Implementation of Logistics Management strategy and logistics monitoring tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers.
• Utilization of-sourcing module in accordance with UNOPS Procurement Group goals and standards in this area.
• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
• Advice, remedial actions, or solutions to Project Managers on procurement/ Logistics issues.
• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.
• Coordinate the development of monitoring tools related with storage and distribution and regularly update on SOPs to ensure best possible practices are being implemented
• Ensure that all the documents transactions in relation to procurement and logistics are well recorded
• Ensure goods and services are provided according to the signed Project Agreements with Partners
• Coordinate the budget preparation and forecasting for any service to be delivered by Local Freight Forwarders, transporters and other service companies.
• Process and assist in payment process necessary for payment to freight forwarders and clearing agents, transport and delivery service and for procured products
• Ensure regular communication with Technical Experts, Partners and UNOPS Procurement Team to ensure achievement of objectives and implementation of the Project Implementation Work Plan
• Development/improvement of SOPs to ensure smooth customs clearance, Good Storage and Distribution practices as per the UNOPS Policy and Procedure
• Raises logistics bottlenecks to supervisor for prioritization.
• Perform other related duties as may be assigned by the supervisor.

Knowledge Building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Logistics and Procurement-related topics.
• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

6. Performs other duties as assigned by the supervisor.

Education:

• BA Degree in Procurement Management, Logistics, Business Administration, Public Administration, or other relevant field.

Experience:

• Minimum 2 years relevant experience is required in Procurement, or other related fields such as Logistics, Supply Chain Management.
• Knowledge of Google Suite applications is an advantage.

Language Requirements:

• Fluency of English language is required.
• Knowledge of another UN language is an asset.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners' needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

• Contract type: LICA
• Contract level: LICA-8
• Contract duration: Ongoing ICA – 'Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.'
• For more details about the ICA contractual modality, please follow this link:https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Open to Ethiopian nationals/locals only.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks. ccUBmmM-owT1v