Background Information - UNOPS
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organisations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.
Background Information – UNOPS
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
Background Information - EAPMCO
South East Asia and Pacific Multi-Country Office (EAPMCO)
The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia - 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises eight business units: EAPMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Mekong, and EAPMCO Philippines.
The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.
Reporting to the Project Manager, who provides general guidance and supervision, the Portfolio Associate will be responsible for supporting in the day‐to‐day implementation of the project, including monitoring of the project budget, identifying probable issues that may need attention, supporting in problem and solution identification, drafting required correspondences to stakeholders concerned and preparing programme reports.
UNOPS in Cambodia
UNOPS established its Cambodia office in early 2013. Since then UNOPS Cambodia has carried out a series of projects and programs, including the management of multi-donor funds to support the Extraordinary Chambers in the Courts of Cambodia (also known as the Khmer Rouge Tribunal). UNOPS Cambodia has also been providing advisory and implementation services in the infrastructure sector to other development partners including Japan, Korea EU, and procurement support and advisory services to different line ministries of the Royal Government of Cambodia. UNOPS Cambodia is also providing support services to the Malaria Program of the Regional Artemisinin Initiative (RAI) funded by the Global Fund to Fight AIDS, Tuberculosis, and Malaria (GFATM).
UNOPS Cambodia is in the process of expanding its areas of engagement in partnerships with different development partners focusing on a portfolio comprising projects and programmes in the infrastructure, rule of law, and environmental sectors, as well as continuing with the provision of transactional services (financial, human resources, and procurement).
Functional ResponsibilitiesUnder the general guidance and supervision of the Project Manager, the Portfolio Associate's responsibilities include the following:
Programme implementation
Support the PM in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FR&R) are adhered to for efficient project implementation and progress Support the monitoring of projects’ financial data and alert the PM of issues and inaccuracy Assist in tracking expenditure and take relevant action when required to revise budgets (realignment and amendment) Support the project procurement activities and ensure the procurement processes are undertaken according to the procurement manual and in line with the established procedures Support the implementation of Work Packages within the project as and when required Assist the PM in monitoring of the project quality indicators Coordinate stakeholders communications, meetings, and assist in reports drafting as necessary.Operational and logistical support
Support in coordination with support units on all administrative matters related to contract management Assist the PM in monitoring all HR requirements and related activities under the Project/s Assist in the logistics and custom clearance process, support the preparation of letters to government authorities and partners to facilitate the importation and delivery of goods required for the project, ensuring compliance with all relevant regulations and timely processing. Assist in the acceptance of goods delivered under the project, ensuring accurate inventory management and proper documentation. Assist in the preparation of Terms of Reference (ToR) for required inputs in the projects (staff, individual and institutional consultancy services, procurement of goods and services, organization of training, seminars, etc.), with expert and/or client support as required Support workshop preparation inclusive of travels and participants. Support the PM on the delivery of assigned work packages. Maintain project files, including internal and external project reports. Assist in planning and recording change controls, risk registers and issue management by establishing document control procedures. Inform the PM of any deviations from the plan. Work with the PM to identify and manage risks.Procedures
Knowledge building and knowledge sharing
Maintain accurate data and information to enable effective monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge. Contribute to expertise in tools and techniques. Document and share knowledge and information with colleagues, clients and partners. Participate in the training relevant for the portfolio, projects and operations management. Contribute to knowledge networks and communities of practice.Perform any other duties as assigned from time to time.
CompetenciesContract type: Local Individual Contract Agreement (LICA) Contract level: LICA 6 Contract duration: On-going and subject to organizational requirements, availability of funds, and satisfactory performance. Duty station: Phnom Penh, Cambodia. Phnom Penh city is a family duty station.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx Additional Considerations
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.