Background
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The UNDP Pacific Office in Fiji is supporting Election Management Bodies (EMBs) and democratic strengthening through several election projects operating under an election’s portfolio.
The Pacific Elections Assistance Program (PEAP) has been designed to maximise the utility of UNDP’s global elections experience by developing a dedicated office and focal point for UNDP electoral support in the Pacific. The program focuses on three region-specific outputs:
Electoral institutional capacity development Electoral decision making strengthened. Understanding of electoral norms and processes broadened and the professional development of national democratic institution stakeholders augmented.The Voter Outreach for Transparent Elections (VOTE) Fiji project is working to reinforce the Fijian Elections Office by improving transparency, fostering civic awareness, and implementing a more robust gender-sensitive approach. The project is designed to contribute to the establishment of a representative and inclusive democracy, addressing societal and cultural barriers that hinder effective electoral processes.
The Project has four Fiji specific outputs:
Advanced Civic and Voter Education for Heightened Public Engagement, Participation, & Trust. Improved Civic Education Election Curriculum Fostering Youth Knowledge & Understanding. Enhanced Operational Templates for Improved Election Efficiency, Confidence, & Transparency. Strengthening ESAG: Elevating Election Security, Collaboration, Preparedness.This Program and Project align with the UNDP Multi-Country Program Document (2023-2027) Strategic Plan outcome, \"No-one left behind,\" which centers on equitable access to opportunities and a rights-based approach to ongoing human agency and human development. The project's outputs directly contribute to the United Nations Sustainable Development Cooperation Framework (UNSDCF), Country Program Document (CPD), & Regional Programme Document (RPD).
To improve the efficiency and transparency of electoral administration, the Editor will engage in reviewing and revising Pacific Election Management Bodies’ operations manuals and publications. This initiative aims to enhance clarity, accessibility, and compliance through the creation of plain language and easy read, inclusive manuals and outreach publications. This intervention is expected to reduce errors among staff, ensuring consistent and accurate electoral procedures, promoting a streamlined electoral administration process, and increasing transparency.
Responsibilities:
Review and Revision of Operations Manuals: Review the FEO's existing operations manuals. Revise documents to improve language clarity and overall usability. Ensure manuals are accessible and easily comprehensible for all users. Focus on plain language (and easy read format as needed) content. Establish Templates for Future Electoral Events: Develop standardized templates to be used for future electoral events. Ensure templates align with best practices and are user-friendly. Incorporate plain language and/or easy read formats in all templates. Work with Graphic Designer to ensure layout meets standards. Accessibility and Training: Ensure revised operations manuals and templates are easily accessible to relevant FEO staff. Promote effective utilisation and understanding of new documents. Provide training to the FEO on the importance and implementation of plain language and easy read formats. Quality Assurance: Implement quality assurance measures to verify the clarity, usability, and effectiveness of revised manuals and templates. Revise work after testing to identify and address potential challenges or areas for improvement. General Editing Support: Provide general editing support for corporate and public documents as required. Ensure documents maintain a professional tone and align with FEO and UNDP standards. Incorporate plain language and easy read formats where applicable.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Expected Outcomes
Improved Operations Manuals and Publications: Enhanced clarity, accessibility, and compliance of FEO's operational documentation. Increased operational efficiency and transparency. Reduced likelihood of errors in electoral procedures. Streamlined electoral administration process. Consistent adherence to procedures, minimising potential discrepancies. Overall integrity and reliability of the electoral process in Fiji. Competencies Core Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivityCustomer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests.
Ability to anticipate client's upcoming needs and concerns.
Business Direction & StrategySystem Thinking
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. Business Direction & StrategyEffective Decision Making
Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications. Business ManagementPartnerships Management
Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. Required Skills and ExperienceRequired Language:
Fluency in English language required. DisclaimerThis vacancy is archived.