Grade: NOA
Publication date: 26 March 2025
Application deadline (midnight Bangkok time): 25 April 2025
Vacancy no.: RB/BANGKOK/NO/2025/01
Job ID: 12829
Department: RO-Asia and the Pacific
Organization Unit: RO-Asia and the Pacific
Location: Bangkok
Contract type: Fixed Term
The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.
The following are eligible to apply:
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
This position is located in the Regional Administrative Services (RAS) Unit in the ILO Regional Office for Asia and the Pacific (ROAP) which is responsible for providing a range of operational and administrative support services for the Regional Office and the ILO Decent Work Technical Support Team for East and South-East Asia and the Pacific and Country Office for Thailand, Cambodia and Lao People’s Democratic Republic (DWT/CO-Bangkok).
As a team member, the incumbent provides professional services for the administration and delivery of a range of operational services for the Office from several of the following areas: finance, human resources, procurement, import and export shipments, facilities and asset management, security, communications, information management and information technology (IT). Services are delivered in an efficient, effective and client-oriented manner and include the use of the enterprise resource planning (ERP) system. Work is governed by established rules, regulations, policies, procedures and guidelines.
The position works under the supervision of Chief, Regional Administrative Services. Day-to-day activities and actions require minimum supervision. Detailed instructions and guidance are provided for special assignments or the handling of unusual or complex matters.
Internal contacts are with staff and managers in field offices, project locations and headquarters to build and maintain effective working relationships, exchange information on issues related to service delivery, to analyse information and to follow up on outstanding clearance and pending administrative matters.
External contacts are primarily with service providers, United Nations (UN) agencies and working groups, non-governmental organizations (NGOs) and other international organizations to exchange information and obtain assistance to ensure successful delivery of operational services. Contacts are also with the Ministry of Foreign Affairs to keep abreast of regulations on and changes to import and export formalities and administrative procedures related to diplomatic privileges.
University degree (Bachelor’s or equivalent) in a field relevant to the job.
Minimum of two years of professional work experience in an administrative or operational area. Experience working in the procurement area in a United Nations setting would be an advantage.
Excellent command of an official language (English, French, Spanish) of the Organization. Working knowledge of another official language of the Organization or an official national language of the duty station.
Good knowledge of principles and concepts related to the areas of operations (e.g. finance, HR, administration, procurement, etc.).
Good knowledge of PC software (including word processor and spreadsheet and presentation software) such as Microsoft Office.
Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Ability to interpret and work within applicable rules, regulations, policies and procedures.
Ability to adapt quickly to new software and systems.
Analytical skills.
Good drafting skills.
Ability to maintain effective working relationships with key stakeholders.
A high degree of discretion with sense of responsibility in dealing with confidential matters.
Interpersonal skills, tact and diplomacy when dealing with others.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Substitution of experience for university degree
Equivalent work experience may be considered in lieu of a University degree in accordance with the table below.
Education required
Equivalency for applicants who do not possess a university degree or post-secondary diploma
Equivalency for applicants who do not possess a university degree but who possess a post-secondary diploma
University degree (Bachelor’s or equivalent) in a field relevant to the job
Completion of secondary school
+
Six years of relevant work experience (in addition to the number of years of experience required in the job description)
Completion of secondary school
+
Diploma/certificate from post-secondary education
+
Four years of relevant work experience (in addition to the number of years of experience required in the job description)
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.