Grade: NOA
Publication date: 16th December 2024
Application deadline (midnight Abidjan time): 15th January 2025
Vacancy no.: RB/LUANDA/NO/2024/04
Job ID: 12476
Department: RO-Africa
Organization Unit: CO-Luanda
Location: Luanda
Contract type: Fixed Term
The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.
The following are eligible to apply:
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
This position is located in the ILO Country Office (CO) for the African Portuguese speaking countries (PALOP) based in Luanda, Angola. The CO-Luanda also covers the other four African Portuguese speaking countries, Cabo Verde, Guinea Bissau, Mozambique and Sao Tome-et-Principe.
As a team member, the incumbent provides professional services for the administration and delivery of a range of operational services for the Office from several of the following areas: finance, human resources, procurement, facilities and asset management, security, communications, information management and information technology (IT). Services are delivered in an efficient, effective and client-oriented manner and include the use of the enterprise resource planning (ERP) system. Work is governed by established rules, regulations, policies, procedures and guidelines.
The position works under the supervision of the Country Office Director. Day-to-day activities and actions require minimum supervision. Detailed instructions and guidance are provided for special assignments or the handling of unusual or complex matters.
Internal contacts are with staff and managers in field offices, project locations and headquarters to build and maintain effective working relationships, exchange information on issues related to service delivery, to analyse information and to follow up on outstanding clearance and pending administrative matters.
External contacts are primarily with banks, service providers, United Nations (UN) agencies and working groups, non-governmental organizations (NGOs) and other international organizations to exchange information and obtain assistance to ensure successful delivery of operational services.
University degree (Bachelor’s or equivalent) in a field relevant to the job.
Minimum of two years of professional work experience in an administrative or operational area.
Excellent command of English or French. Working knowledge of Portuguse.
Good knowledge of principles and concepts related to the areas of operations (e.g. finance, HR, administration, procurement, etc.).
Good knowledge of PC software (including word processor and spreadsheet and presentation software) such as Microsoft Office.
Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Ability to interpret and work within applicable rules, regulations, policies and procedures.
Ability to adapt quickly to new software and systems.
Analytical skills.
Good drafting skills.
Ability to maintain effective working relationships with key stakeholders.
A high degree of discretion with sense of responsibility in dealing with confidential matters.
Interpersonal skills, tact and diplomacy when dealing with others.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Substitution of experience for university degree
Equivalent work experience may be considered in lieu of a University degree in accordance with the table below.
Education required
Equivalency for applicants who do not possess a university degree or post-secondary diploma
Equivalency for applicants who do not possess a university degree but who possess a post-secondary diploma
University degree (Bachelor’s or equivalent) in a field relevant to the job
Completion of secondary school
+
Six years of relevant work experience (in addition to the number of years of experience required in the job description)
Completion of secondary school
+
Diploma/certificate from post-secondary education
+
Four years of relevant work experience (in addition to the number of years of experience required in the job description)
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Candidates who are assessed and considered suitable for recommendation but who have not been selected for this vacant position may be offered an assignment to another position at the same grade or at a lower grade to the extent that the said candidates have the minimum qualifications required for this position.
NB: Women applications and those of people living with a disability are strongly encouraged
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.