Grade: GS5
Publication date: 29 Aug 2024
Application deadline (midnight local time): 28 Sept 2024
Vacancy no.: RB/MANILA/GS/2024/09
Job ID: 12277
Department: RO Asia and the Pacific
Organization Unit: CO-Manila
Location: Manila
Contract type: Fixed Term (with possibility of extension)
The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status and work permit in Philippines.
The following are eligible to apply:
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 799,973 in Philippine pseo currency yearly.
The position is in the ILO Country Office for the Philippines (CO-Manila). The incumbent provides professional support for the efficient and effective delivery of communications and operations services.
The incumbent participates in the development and implementation of the Decent Work Country Programme (DWCP), and the United Nations Sustainable Development Cooperation Framework (UNSDCF) in partnership with the government, workers’ and employers’ organizations. Support for the Global Coalition for Social Justice will be a priority, alongside the Global Accelerator on Jobs and Social Protection for Just Transitions, and broader efforts for a new global social contract and to achieve the Sustainable Development Goals (Goal 8 in particular). There will be greater emphasis on the ILO’s impact and visibility.
As a team member, the incumbent provides a range of operational and administrative support services in an efficient, effective, and client-oriented manner. These relate to the delivery of administrative and office support, HR, finance and travel and logistics, and require the use of the enterprise resource planning (ERP) system. The incumbent performs at a fully operational level, requiring correct application of established rules, regulations, policies, procedures and guidelines to recommend an appropriate course of action in the assigned area(s) and support the knowledge management system of the unit.
The position works under the supervision of the Operations Officer. Supervision received is focused on the timeliness of process execution and the quality of outputs. The incumbent works with a moderate degree of independence. Work is reviewed for correctness in the application of applicable standards.
The Operations Assistant will work in collaboration with programming colleagues as well as those in Operations Unit to provide operational and administrative support and to exchange information on specialized processes and procedures for the delivery of services. The incumbent Iiaises with diverse organizational units to initiate requests, obtain clearances, process and follow up on administrative actions.
External contacts are primarily with counterparts in UN agencies and other international organizations, embassies, permanent missions and concerned authorities to seek or provide information for the completion of pending issues. The incumbent also Iiaises with service providers to follow up on pending issues.
Completion of secondary school education.
Minimum of five years of general administration, office support work experience including communication or knowledge management support services. Experience of working with an enterprise resource planning (ERP) system.
Excellent command of English. Working knowledge of another official language of the Organization or an official national language of the duty station.
Knowledge of general office support and operational areas.
Awareness of the nature of ILO programme and activities.
Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
Efficiency in providing administrative support for the organization of meetings and other events.
Ability to search, retrieve and compile information from various sources.
Ability to adapt quickly to new software and systems.
Drafting skills.
Analytical skills and attention to detail.
A high degree of discretion with sense of responsibility in dealing with confidential matters.
Interpersonal skills, tact and diplomacy when dealing with others.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.