Back Office Service Assistant

Office Services Assistant– FHI360

For USAID Tunoze Gusoma (Schools and Systems) Project

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions.

Project Description

The USAID Tunoze Gusoma (Schools and Systems) Project will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on learning of foundational reading skills. Specifically, five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improve literacy outcomes. The Schools and Systems Activity will include a focus on learning for children with disabilities to ensure project approaches reach all children. The project is currently seeking qualified candidates for the position of Office Services Assistant.

Position Description

The Office Services Assistant will perform all office cleaning required to maintain the office and project equipment in a neat and tidy condition. S/he will work under the supervision of the Administrative & Logistics Officer to provide office services and provide extra clerical support to the Operations and Finance team.

Duties and Responsibilities

• Perform day-to-day office cleaning tasks under the supervision of the Administrative & Logistics Officer . This includes ensuring the office washrooms; staff work, kitchen and conference space, fittings like office windows, glass partitions, and mirrors, are all kept in a neat and tidy condition
• Handle office trash/waste according to established rules in office building.
• Assist in setting up and arranging tables, chairs, etc to prepare meeting.
• Coordinate with Administrative Associate to ensure office maintenance supplies are replenished in a timely manner to avoid shortages.
• Ensure kitchen assets are used responsibly, maintained, and functional for office use.
  • Assist with photocopy of office and program materials as guided and coordinated through the supervisor.
  • Ensure the office kitchen is properly managed and used responsibly by staff.
  • Ensure kitchen supplies are ordered in time and stocks are replenished.
  • Ensure kitchen assets are used responsibly, maintained, and functional for office use.
  • Assist with managing, and photocopy of office and program materials.
  • Assist in the loading and offloading of office supplies and projects materials.
  • Ensure appropriate use of office store and prepared store kitchen report.
  • Keep kitchen clean and prepare tea for staff and visitors.
  • Execute other tasks as assigned by the supervisor.

    Qualifications

    • At least a high school diploma in any field.
    • A minimum of 1+ years of relevant experience.
    • Able to use a variety of cleaning products and equipment.
    • Should be able to pay attention to details in the execution of assigned tasks.
    • Good working knowledge of the English language
    • Good organization and communication skills.
    • Team working skills.
    • Physical stamina.

      This position is on a national contract and only candidates with Rwanda work permit are allowed to apply. The job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

      Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

      FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

      FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
      
      FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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