Back Note: Relocation is not available for this position. Individuals currently residing in advertised locations are encouraged to apply

Tags: Law finance Environment

Title: Administrative Assistant

Location: Chipata Eastern Province

About FHI 360

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Administration Assistant

Basic function

Under the direction of the Finance Associate, the Administrative Assistant will be responsible for providing administrative and secretarial support to the staff of the CDC PHO TA Project office in Chipata.

Duties and responsibilities

  • Provide secretarial support (word processing, production of reports and documents, filing, etc.) for project staff, as assigned.
  • Prepare minutes for meetings and follow up with staff members for action items.
  • Schedules meetings and meeting arrangements for the project as needed (e.g. scheduling conference rooms, logistics).
  • Prepares documents, reports and briefing materials for consultants, staff and clients.
  • Ensures documentation and reports are tracked regularly.
  • Sets up and maintain files, prepares reports, presentations and graphics, for the project staff.
  • Assist the supervisor and relevant staff in making appointments and logistical arrangements for meetings.
  • Assist the supervisor and relevant staff in arranging travel logistics for FHI360 staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, etc.
  • Perform other duties as assigned.

    Qualifications and requirements

    • Successful candidate will have a diploma in business administration or any relevant field. A university degree will be added advantage.
    • 2-3 years of experience in a related field is preferred.
    • Demonstrated success in multicultural environments is required.
    • Demonstrated ability as a team player, excellent communication skills, and strong computer aptitude in Microsoft office applications, such as Word, Excel and PowerPoint are required.
    • Prior experience working within NGO environment is a plus.

      Note: Relocation is not available for this position. Individuals currently residing in advertised locations are encouraged to apply.

      The closing date for applications is 26 September,2022

      Disclaimer:

      This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.

      This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

      FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

      FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

      FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

      Please click here to continue searching FHI 360's Career Portal.

Recommended for you