Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
Under the overall supervision of the Head of Resources Management in Pakistan and direct supervision of Resources Management Officer – Budgeting and Financial Compliance, the incumbent will be responsible for ensuring that Implementing Partners (IPs) institute internal controls and financial, human resources and procurement policies and procedures for a sound, reliable and accountable financial resources management system.
Responsibilities and Accountabilities
IP Assessment
Assess, review and improve the IP Capacity Assessment (CA) tool, IP Performance Evaluation tool, and recommend tools and resources relevant to the IP Unit. Conduct IP Capacity Assessment (CA) and prepare report stating the IP risk level and identify areas for improvement.IP Selection
Maintain close contacts with Program in reviewing IP narrative and budget proposals, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates. Participate in Implementing Partner Selection Committees (IPSC). Provide verifiable information to IPSCs regarding IPs’ performance and capacity regarding organizational support functions.IP Financial / Procurement Procedures and Review
Ensure that IPs conduct all procurement and financial transactions fundamentally in accordance with IOM rules and regulations. Review IP tender announcements ensuring sufficient relevant information, requirements and specifications are duly published and that the tender announcement is widely advertised in pertinent locations to receive quality bid applications. Prepare Work Program for IP financial review and determine extent of analytical and substantive testing procedures based on results of IP CA. Provide guidance to staff members undertaking the IP project financial reports review on procedures, eligibility of expenditures, sufficiency of supporting documents and feedback to IPs on findings and recommendations. Conduct midterm and final spot-check on original financial documents and delegate as needed. Work closely with Programme Unit, ensuring Monitoring and Evaluation reports are considered before executing payments to IPs. Perform final review of Requests for Payments and supporting documents for processing. Participate in the development of IP Standard Operating Procedures (SOPs) and existing guidance notes to IPs.IP Administration and Capacity Building
Develop forms for general use of IPs for tracking and reporting purposes; in close coordination with IOM Pakistan Portal, provide inputs to automate IP project life cycle for synchronized updating, tracking, monitoring and common repository. Conduct workshops for IPs to build IP capacity in financial systems, clarify IOM’s IP procedures and expectations and exchange ideas on challenges being encountered and possible solutions.Team Management
Assign portfolio of IPs to IP Administrative & Financial Associate according to the risks and priorities. Build technical capacity of IP Administrative & Financial Associate and assigned third party personnel. Provide remote management to third party personnel dedicated to performing IP support functions in field offices. Perform other related duties as assigned.Required Qualifications and Experience
EDUCATION
Master’s degree in Accounting, Finance or Public Administration or a related field from an accredited academic institution; or University degree in the above fields with two years of relevant professional experience Professional certification as Chartered Accountant or certified public accountant is an advantage.EXPERIENCE
Experience in project finance management; and, Experience in project finance reporting and knowledge in conducting audit or IP review.SKILLS
In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and, Knowledge of UN and bilateral donor programming. Knowledge of financial rules and regulations. Knowledge of International Public Sector Accounting Standards (IPSAS)Languages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English and Urdu is required (oral and written).
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.CORE COMPETENCIES:
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.MANAGERIAL COMPETENCIES:
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings.[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.
[2] Competencies and respective levels should be drawn from the Competency Framework of the Organization.