Under the overall supervision of the Chief of Mission (CoM) and direct supervision Head of Resources Management (RM), and in close collaboration with the Regional Office (RO), Department of Human Resources (DHR), and Administrative Centres, the successful candidate will be responsible for coordinating the Human Resources (HR) functions of the Country Office (CO) in Cairo.
Coordinate and monitor the Human Resources Management functions in the office in accordance with the organization’s regulations, instructions, policies, procedures and practices and in light of operational activities of the office.
Verify all Human Resources processes and actions for conformity with relevant IOM policies and procedures. Ensure that Human Resources processes and procedures remain consistent with relevant IOM policies and procedures.
Assist in setting up and implementing effective administrative procedures and internal controls; review audit recommendations on Human Resources matters and coordinate and implement them.
Participate in evaluating and planning staffing needs; coordinate national and international recruitment processes in an effective, efficient and transparent manner.
Monitor effective administration of the organizational HR system; oversee and validate recorded data and carry out assigned roles accurately and timely.
Monitor and facilitate timely implementation of the performance management system; encourage and guide staff and managers for completion of the process within the deadlines.
Participate in analysis of staff training and development needs and suggest areas for improvement in collaboration with management and relevant units at HQ.
Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources matters.
Work with supervisors on interpretation and application of Human Resources policies and instructions.
Coordinate the preparation of reports pertaining to personnel administration; draft sections of special reports and participate in Human Resources projects as requested.
Reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace.
Coordinate extensively with the Regional Office, Administrative Centers, and the Department of HR on a range of different Human Resources issues and initiatives.
Attend external meetings when required and brief management accordingly.
Guide, train and supervise the work of the Human Resources Unit staff.
Perform other related duties as assigned.
EducationProficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
High level of computer literacy with experience in HR IT systems and applications; working knowledge of ORACLE/ SAP is an advantage.
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Experience in preparation of training modules and presentation of training sessions.
Familiarity with the UN common system or similar systems is an advantage.
SkillsHigh level of computer literacy. Good knowledge of MS Office specially EXCEL.
Knowledge of HR information system (Oracle, etc.) would be an advantage.
Excellent organization skills; analytical and creative thinking; and,
Ability to prepare clear and concise reports.
Attention to detail, ability to organize paperwork in a methodological way, and meet deadlines
Discreet, details and clients-oriented, patient and willingness to learn new things.
Mature individual, able to work independently; ability to work under pressure with minimum supervision.
Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
Strong interpersonal skill, ability to work in a diverse team, flexible and quickly adapt to new/different environment.
LanguagesIOM’s official languages are English, French, and Spanish.
Required for this position, fluency in English and Arabic is required (oral and written).
Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: