Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission (CoM) and the Head of Resources Management unit (HRM) in Pakistan and direct supervision of the Human Resources Officer; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for performing the following duties:
Core Functions / Responsibilities:
Oversee the Human Resources Management services in the office in accordance with the organization’s regulations, instructions, policies, procedures and practices and in light of operational activities in the office. Set-up and implement effective administrative procedures and internal controls reflecting the office’s needs; review audit recommendations on Human Resources matters and coordinate and implement them. Participate in evaluation and planning of staffing needs; coordinate national and international recruitment processes in an effective, efficient and transparent manner. Oversee administration of Human Resources modules in PRISM including preparation of monthly payroll and ensure its accuracy and timeliness. Monitor and facilitate timely implementation of the Staff Evaluation System (PAS); encourage and guide staff and managers for completion of the process within the deadlines. Assess staff training and development needs and suggest areas for improvement in collaboration with management and Staff Development and Learning (SDL) Unit; including establishment of staff development and training priorities and plans. Conduct Prevention of Sexual Exploitation and Abuse (PSEA) training as well as other trainings to staff of Sub-Offices as needed. Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources matters. Oversee the preparation of reports pertaining to personnel administration; draft sections of special reports and participate in Human Resources projects as requested. Attend external meetings when required and brief management accordingly. Provide recommendations to the senior management group on staff issues, including those that could potentially lead to grievances and appeals, taking into account the staff regulations, rules, instructions, policies, procedures and practices, relevant principles and best practices. Reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace. Provide advice on the interpretation and application of policies, regulations and rules. Coordinate extensively with the Regional Office, Administrative Centers in Manila and Panama and Human Resources Management in Geneva on a range of different Human Resources issues. Attend external meetings when required and brief management accordingly. Guide, train and supervise the work of the Human Resources Unit staff. Perform other related duties as assigned.Required Qualifications and Experience
Education
Bachelor’s degree in Human Resources, Business Administration, Psychology or related field from accredited university with four years of relevant professional experience; or, Master’s degree in above or related field from accredited university with two years of relevant professional experience.Experience :
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage; Attention to detail, ability to organize paperwork in a methodical way; Discreet, details and clients-oriented, patient and willingness to learn new things; and, Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.Skills :
Operate under stressful working conditions while maintaining a collegial team environment and productive working relationships with both colleagues and implementing partners; Takes responsibility and manages constructive criticism; Works effectively with all clients and stakeholders; Promotes continuous learning; communicates clearly; Takes initiative and drives high levels of performance management; Plans work, anticipates risks, and sets goals within area of responsibility; Displays mastery of subject matter; Contributes to a collegial team environment; Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; Displays awareness of relevant technological solutions; Works with internal and external stakeholders to meet resource needs of IOM; Delivers on set objectives in hardship situations; Effectively coordinates actions with other colleagues and implementing partners;Languages
Fluency in English and Urdu is required (oral and written). Working knowledge of provincial languages is an advantage as desiredRequired Competencies
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.