Back National Head of Resource Management Unit

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the direct supervision of the Head of Office (HoO) and in close coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO) for IOM Armenia  in Yerevan, the Department of Financial and Administrative Management  (DFM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the National Head of Resource Management Unit will be responsible and accountable for supervising and managing the budgetary, financial, Human Resources and other administrative functions of IOM Armenia Country Office and/or Sub-Office(s) and providing support in these areas to staff.

1. Support the monitoring and coordination of the financial management for all activities in the Country Office including the review of financial expenditure and accountability. 

2. Facilitate the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Support the monitoring and control of funds disbursed; validate that funding is received and disbursed in accordance with donor agreements. 

3. Prepare relevant financial reviews of projects by facilitating the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit. 

4. Assist with the annual budget preparation for the Country Office by facilitating the monitoring of budget control and analyse variances between budget and actual expenditures. Support the preparation of budgets for new projects and programmes.

5. Support the maintenance and assist in strengthening appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.

6. Review payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

7. Draft project and donor financial reports in accordance with IOM regulations and established procedures. 

8. Participate in reviewing existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

9. Assist in managing the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the HoO and SRRMO.

10. Monitor the Supply Chain services, including contracts with suppliers of goods and services and related administrative authorities; supervise the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.

11. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required. 

12. Perform such other duties as may be assigned.

Education

• Bachelor’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or

             Master’s degree in the above or related field.

             Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered      
             Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is              an advantage.

  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience

  Experience in all areas of financial administration including financial management, accounting and budgeting;

  • Experience in human resources, procurement and logistics;
  • Experience using an Enterprise Resource Planning system, 
  • Experience in emergency operations an advantage; and,
  • Experience in monitoring and evaluation and / or audit an advantage. Skills
    • Ability to work closely with government and international officials; 
    • Demonstrated ability to act independently and exercise sound judgment;
    • Ability to work under pressure; 
    • Demonstrated ability to prepare clear and concise report; 
    • Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage; and,
    • Knowledge of SAP highly desirable. Languages
      • For this position, fluency in Armenian and English is required (oral and written).
      • Working knowledge of Russian is an advantage IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
    • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.