The purpose of a Procurement officer is to provide the day-to-day implementation of the logistic function’s (Procurement) responsibility.
Generic responsibilities
Adhere to NRC policies, handbooks, guidelines, and donor requirements.
Assist with the implementation of the logistic function’s (Procurement) portfolio according to the Plan of Action.
Prepare and develop status reports as required by Procurement Coordinator and Procurement manager if and when required.
Ensure proper procurement filing of all support documents.
Promote and share ideas for improvement of the Procurement unite of NRC.
Be anti-corruption, transparent, and cost-efficiency focused on all procurement processes.
Conduct procurement process align with on NRC Logistics Handbook and Ukrainian Procurement Standards Operating Procedures and NRC regulations.
Prepare procurement documents in line with NRC procurement procedures.
Perform other duties, as assigned by the Line Manager.
Specific responsibilities
Ensure that all procurements are done per NRC logistics policies/Ukrainian Procurement policies, procedures, and donor regulations.
Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
Consult and support Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases. Take part in assessment of suppliers and assist Logistics Coordinator (Procurement) with updating of the Vendor Database
Maintain proper files for procurement documents (and upload all documents in Agresso).
Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
Ensure RFQs, are prepared and sent out within the agreed lead time and follow up the procurement process till completion.
Complete and issue purchase orders per NRC regulations.
Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
Follow up with suppliers and organize for delivery of materials.
Support the Procurement Coordinator in conducting regular market surveys to identify suitable and reliable suppliers and service providers.
Update and share the procurement tracker regularly.
Conduct cotter vetting and Lexis Nexis according to NRC standards requirement.
Record all new signed FWA/Contract to NRC electronic Contract Management system.
Assist with translating the partner procurement file as needed
Ensure updating Vendors' databases and explore and help in developing the Country Office level FWA.
Responsible for direct purchase and reconcile every action with the Finance team.
Ensure Proper archiving of Procurement files as per NRC standards requirements.
Any other tasks assigned by the supervisor.
Professional competencies
Generic professional competencies:
Experience from working as a procurement officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts.