Purpose of the Job:
The purpose of the Logistic Coordinator is to provide day to day leadership on implementation of all logistics functions in NRC West Area Office. S/he will take an active role in supporting field based logistics staff comply with NRC and donor guidelines and lead on all logistic activities conducted in NRC West Area Office. The role will also provide technical line management to logistics staff in Badghis field office and any other sub-office.
For more information about this position , please click on Job Description and NRC Grade Structure.
Generic Responsibilities:
Implement NRC’s systems and procedures at area level Ensure adherence to NRC policies, handbooks, guidelines and donor requirements Prepare and submit reports and analysis Ensure proper filing of all support documents Support line managers in procedures and require support team training Management of support team Ensure development and implementation of administrative systems and proceduresProvide anti-corruption, transparency and cost efficiency focus in all processes procurement, vehicle management, asset managementEnsure safe and efficient transport of staff and materialsSpecific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Representation of logistics internally with Area Management and other internal stakeholdersLogistics input for donor proposals, donor reports, project review meetings and auditsTraining of Logistics and non-logistics staff on logistics processes, procedures and policiesReview, provide feedback, and consolidate all West Area monthly logistics reports. Share final and consolidated reports with Area Manager and Support Manager on a monthly basisFleet Management
Ensure fleet is managed in-line with NRC Afghanistan fleet management SOPs and global procedures – this includes ensuring all required vehicle documents are in place and all fleet is adequately equippedStock & Asset Management
Make sure that stock management SOPs and global policies are adhered toLead on disposal process of damaged assets and inventory items Ensure management of assets through Agresso asset management moduleEnsure regular stock checks and asset & inventory verification are completed, documented and reportedProcurement
Review procurement plans for all grants and consolidate these regularly into an area level procurement planCollection of price list surveys and leading on market reviews where appropriateEnsure set-up and management of Framework Agreements for the West OfficeEnsure clear archiving system is in place for all procurement files Ensure vetting of suppliers is completed in-line with NRC processes and policiesPerform other duties when requiredGeneric professional competencies for this position:
University education, in Business Administration or related field preferredAt least three years’ progressive experience in logistic with a reputable non-profit organizationAbility to build relationships quickly with a wide range of people, both internally and externallyStrong ability to organise a substantial workload comprised of complex, diverse tasks and responsibilitiesFluency in English language and local languagesHigh proficiency with MS Office – particularly Word and ExcelExcellent report writing skillsAttention to detailContext related skills, knowledge and experience (shall be adapted to the specific position):
Skills in training and remote management supportUnderstanding of anti-corruption mechanisms and donor compliance requirements;Excellent communication skillsStrong IT skillsEducation:
University education, in Business Administration or related field preferredPersonal Qualities:
Planning and delivering resultsCommunicating with impact and respectHandling insecure environmentEmpowering and building trustLanguage:
DariEnglishPashtoWe offer:
Monthly Salary based on NRC Afghanistan Salary Scale.NRC has medical coverage for staff plus 4 dependents. Leave and Holidays accordingly Afghanistan Labour LawTop up Credit card on monthly basis