The purpose of a Logistics assistant is to assist in the day-to-day implementation of the logistics function’s responsibility. The Logistics Assistant position's purpose is to assist the BRCiS Consortium Management Unit and NRC Mogadishu Country Office team in their day-to-day procurement activities.
Generic responsibilities:Adhere to NRC policies, handbooks, guidelines, and donor requirements Assist with the implementation of the logistic function’s portfolio according to Plan of Action Provide logistic administration and basic support Prepare and develop status reports as required by management Ensure proper filing of all support documents Assist in the planning and delivery of logistic activity Maintain logistic records, suppliers and equipment Promote and share ideas for improvement of the logistic function Perform other duties, as assigned by Line Manager
Specific responsibilities :Ensure all procurement processes are in compliance with the logistics handbook and donor requirements. Support BRCiS CMU and Mogadishu Country Office with all procurement needs. Preparation of RFQs, getting quotations, bid analysis, bid minutes, and uploading POs into Agresso systems to seek approvals. Draft supplier contracts. Provide feedback to suppliers on all procurement-related issues by drafting award and regret letters. Receive supplier’s invoices and submit payments to the finance department accordingly Maintain updated contract management form. Liaise with suppliers to ensure prompt and accurate delivery of goods and services. Assist with organizing the transportation of materials according to established procedures in a timely manner Maintain an accurate asset list and send reports to the logistics Manager on time. Ensure there is a proper filing system for procurement documents for easier retrieval and when needed and an archive for old documents. Responsible for fleet management of vehicles and preparing their timely payments. Monitor office generator log sheet, and daily fuel consumption and prepare monthly reports Any other duties assigned by your supervisor.
Required Qualifications and Experience:Higher National Diploma in Business Administration and/or Logistics related field preferred Minimum of 3 years relevant work experience in a similar role. Computer skills in MS Office. Experience working as Logistics in a humanitarian/recovery context Previous experience from working in complex and volatile contexts Documented results related to the position’s responsibilities Good communication and interpersonal skills. Possess cultural awareness and sensitivity. Ability to work independently and as part of a team. Fluency in English and Somali, both written and verbal. Knowledge of the context in Somalia is an essential Ability to plan and coordinate Ability to work under pressure and meet deadlines.
We are particularly looking for a positive individual with strong communication skills, who can build trust and confidently navigate both internally and externally at different levels. In this position you will join highly motivated and expert staff who are making a difference to the most vulnerable people.
What We Offer:Duty station: Mogadishu, Somalia Contract duration: Initial 3 months’ probation period for 6 months contract, with possibility of extension. Salary/benefits: According to NRC’s salary scale and terms and conditions, terms and conditions. NRC is an equal opportunities employer. In the selection of our staff, we are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability. We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative. NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
Key Information - Please Take Note When ApplyingApply by completing all the system-required fields of your experience, employment history, and education in your application. Ensure to attach your latest CV. Submit your application and CV in English. When creating your profile, include your full name as per your passport. Incomplete, email and paper applications will not be considered. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline. Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered. Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.
Qualified female candidates are strongly encouraged to apply.
Due to large response, NRC will not provide feedback to those candidates who do not meet criteria and/or not follow the application process. The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.