Back Logistics Assistant Mozambique Pemba

Generic responsibilities

1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements.
2. Implement delegated logistic functions portfolio according to Plan of Action
3. Conduct and follow up daily operational logistics activities. 
4. Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards.
5. Prepare and develop logistic reports as required by Country Office
6. Support in development of SOPs as requested.
7. Ensure proper filing of all support documents according to Securing Supporting Documentation (SSD) SOP
8. Support line managers with logistics procedures and provide support with trainings related to logistics.
9. Line management of the logistics and administration staff, including recruitment, capacity building and performance management   
10. Promote and share ideas for improvement of the logistic function 
11. Coordinate and implement NRC’s systems and procedures for market analyses

    Specific Responsibilities

    Fleet Management

    1. Ensure proper fleet management and vehicle utilization at the Country office, and ensure adherence to the MOVCON SOP
    2. Coordination with Programme staff for preparing monthly movement plan 
    3. Coordination with the vehicle rental firms for the delivery of required vehicles on need basis and as per movement plan
    4. Coordination with Fuel station to ensure timely fuelling of vehicles and processing of monthly payments for fuelling
    5. Filing of all vehicle records and reports, and prepare requisitions for Fuelling, repair & maintenance for vehicles and generators on need basis
    6. Closely monitor fuelling of vehicles and generators, and provide monthly fuel and consumption report for paymentS
    7. Ensure that vehicles are equipped with necessary documents and equipment
    8. Ensure safe and efficient transport of staff and materials/goods
    9. Ensure timely reporting of eventualities like accidents and breakdowns

       Area Office Stock Management:

       1. Ensure that the AO stock has been managed in compliance to Logistics Handbook and SOP of NRC Mozambique
       2. Ensure all stock items have been recorded timely and necessary paper works shall be completed against each inward or outward transaction of stock items
       3. Ensure each stock item has a stock card which shall be updated against each transaction
       4. Generate and share updated stock report of Area office at the end of each month and for onward sharing with Finance and Programme on need basis 
       5. Ensure that stock of AO office supplies and stationery and other consumable items like printer toners have been timely replenished and buffer stock has always been maintained keeping in view consumption behavior of each item.

          Other Responsibilities

          1. Receive and transport material required to be delivered to AO or any field office through UNHAS service in Mozambique or local transport service providers 
          2. Ensure timely processing of different payments related to Logistics/ICT and Facility management 
          3. Support in day-to-day administrative needs of the office and other NRC premises in the area of responsibility, identify and report need for minor repair and maintenance, plumbing and electrification required, staff accommodation 
          4. Ensure timely coordination with Landlords of all properties hired by NRC in Pemba to resolve issues identified in properties for repair & maintenance.
          5. Ensure monthly utility bills of office and staff accommodation are timely processed and paid
          6. Support with arrangement of official events and meetings in coordination with the requesters when required
             1. Competencies 

                Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

                 1. Professional competencies 

                📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                These are skills, knowledge and experience that are important for effective performance. 

                Generic professional competencies for this position: 

             2. Minimum one years’ experience 
          7. Documented results related to the position’s responsibilities
       6. Knowledge about own leadership skills/profile 
    10. Good knowledge in Microsoft Excel, Word, and PowerPoint
12. Fluency in English, both written and verbal 

    Context related skills, knowledge and experience (shall be adapted to the specific position): 

13. Bachelor’s degree in Supply chain/ Logistics/Business OR relevant degree. 
14. At least one years’ experience of working in similar field 
15. Good knowledge of logistics systems and forms 

    2. Behavioural competencies

16. Handling insecure environments 

The Internal Displacement Monitoring Centre (IDMC) is the world’s authoritative source of data and analysis on internal displacement. Since our establishment in 1998 as part of the Norwegian Refugee Council (NRC), we offer a rigorous, transparent and independent service to the international community, and inform policy and operational decisions to improve the lives of people living in, or at risk of, internal displacement.

With a team of more than 30 people in Geneva and an annual budget of over 5 million USD, we monitor more than 130 countries in the world for which we provide verified, consolidated and multi-sourced estimates of the number of people internally displaced or at risk of becoming displaced by conflict, violence, disasters and development projects. We complement this global data with interdisciplinary research into the drivers, patterns and impacts of internal displacement. Using this evidence, we provide tailor-made advice and support to inform global, regional and national policy-making. Our data and evidence are published on our website and via our Global Internal Displacement Database (http://www.internal-displacement.org/database/displacement-data). Our flagship report, the Global Report on Internal Displacement (https://www.internal-displacement.org/global-report/grid2020/), published every year in May, is the world reference on IDP statistics, featuring trends and thematic analyses, country and regional spotlights.