Back Logistics & Procurement Officer, Bor, Jonglei, South Sudan

Logistics & Procurement Officer

1. Conduct weekly Market assessment to update the programs teams regarding the prices in the Market
2. Receive PRs and Initiate a procurement process based on approved thresholds,
3. Ensure that PRs are properly reviewed and corresponding RFQs are well prepared with clear specifications.
4. Ensure that all purchase documentations such as purchase request, request for quotations bid analysis, Evaluations reports are in order. 
5. Conduct constant research to broaden and ensure a vendor database is fully utilized.
6. Responsible for the timely purchases for request for Jonglei and GPAA, and the other field offices.
7. Conduct timely purchase of items using advance for direct procurement and timely settlement.
8. Plan and arrange for deliveries with relevant colleagues within the logistics and programme department.
9. Ensure that RFQs are prepared timely and prequalified suppliers are notified to use the online system.
10. Make follow-up with finance department to ensure that payments of suppliers are processed timely
11. Be able to update regularly the Contract tracking and Waiver registry
12. Should be able to Carry out tender Process if assigned.
13. Conduct Market analysis and share the report with Area Support Manager and Logistic Coordinator in the CO.
14. Ensure that all procurement supporting documents are well named and filed in unit4 as per the SOP and Office 365.
15.  Ensure Coter check is conducted for all the Companies and owners. 
16. Ensure that all the items are verified by the PR raiser and stock in the Warehouse if any.
17. Ensure that all the items are delivered to the respective location by the Vendor. This means the PR raiser must consider transport cost in the PR
18. Ensure that all the transiting Items are well tag and label in the WH
19. Ensure that all the Assets are tag, and registered in NRC Systems 
20. Ensure that all the monthly Logistic reports are submitted to Logistic Manager and Area Support Manager
21. Other responsibilities as delegated by the line manager.
    • Bachelor’s degree or master’s in business administration, Commerce, Procurement and Marketing, Finance and Accounting from recognised University is preferably in this position. Master’s from this field is an added advantage
    • At least 5 years working experience in a busy Logistics department preferably with INGO or UN.
    • Evident Experience of managing Logistics teams like Assistants, Casuals and Interns
    • Understanding of various donors’ requirements
    • Knowledge of the local Context
    • Excellent interpersonal, written, and verbal communication skills.
    • Fluency in the English, both oral and written 
    • Working knowledge of Juba Arabic
    • Ability to work under pressure to meet deadlines. The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.  Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.  At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.  Together, we save lives and rebuild futures. Safeguarding is central to NRC’s work. We expect all employees to:  • treat everyone with respect and dignity  • contribute to building a safe environment for all  • never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)  • always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH