DEADLINE FOR APPLICATIONS17 December 2024-23:59-GMT-04:00 Atlantic Standard Time (Barbados)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT:
In 2018, WFP re-established its presence in the Caribbean with an office in Barbados. The WFP Caribbean MultiCountry Office supports 22 countries and territories across the English- and Dutch-speaking Caribbean. WFP Caribbean's capacity strengthening programme focuses on vulnerability analysis and mapping; end-to-end supply chain management; shock-responsive social protection; food systems strengthening; and climate risk financing. In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency service provision.
JOB PURPOSE:
The purpose of this role is to manage the CDEMA-WFP Regional Emergency Logistics Hub and Centre of Excellence, ensuring it functions as a critical asset for emergency preparedness and response across the region. This hub will facilitate the swift and efficient dispatch of essential supplies during emergencies, serving as a central repository for emergency stocks owned by donors, UN agencies, non-governmental organizations, and government partners. Through strategic oversight, this role will support the hub's readiness and operational capacity to meet urgent demands, enhance coordination, and strengthen resilience within the region’s humanitarian logistics framework.
KEY ACCOUNTABILITIES (Under the direct supervision of the Head of Logistics, the incumbent shall have the following duties and responsibilities, within delegated authority):
1. Oversee the strategic storage and management of emergency supplies to ensure rapid mobilization and dispatch during crises.
2. Coordinate with donors, UN agencies, NGOs, and governments to align inventory levels with regional preparedness and response needs.
3. Ensure operational efficiency and readiness of the hub, maintaining strong logistics protocols and compliance with international standards.
4. Develop and implement standard operating procedures for inventory control, ensuring accountability and accurate tracking of all stored supplies.
5. Lead periodic assessments and drills to evaluate and enhance the hub’s emergency response capabilities.
6. Build and maintain relationships with key stakeholders to foster collaboration and support for regional logistics initiatives.
7. Provide support to local and regional logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of assistance to beneficiaries.
8. Support the phased transition of the hub’s management and operations to CDEMA, ensuring a smooth handover and sustainable capacity building.
9. Support the preparation, verification and processing of warehouse and transport documentation and relevant services contracting in order to ensure accurate, timely and cost-effective delivery of standard and specific services to all authorized users.
10. Coordinate the receipt, storage, handling and dispatch of all stocks including Non-Food-Items (NFIs), Food, and Medical supplies according to WFP standards and guidelines and SOPs.
11. In collaboration with WFP, CDEMA and all participating partners, plan and maintain stock levels and composition and advise on any needs for stocks reallocation.
12. Ensure that WFP and logistics hub standard documents are regularly updated and duly filed, while maintaining accuracy and confidentiality of records.
13. Monitor the quantity and quality of stocks daily, carry out regular scheduled and random physical checks of the stocks and the warehouse and produce regular stocks reports, including highlights of any anomalies and recommended corrective actions.
14. Advise the head of logistics on matters surrounding warehouse space utilization and commodity storage. Ensure repairs, reconstitution and repackaging etc. of stock is carried out in accordance with SOP’s.
15. Manage and maintain the data and documentation in CLS in accordance with LH (routine and emergency) operations and SOP’s.
16. Perform regular budget reviews as a check and balance for the head of logistics and draft reports as required.
17. Support daily warehouse closing reconciliation to ensure accurate and complete logistics accounting, reporting and internal control systems are functioning and that all relevant records are regularly maintained.
18. Provide operational pipeline analyses, assessments, and operational planning for all delivery modalities.
19. Ensure all services are running in line with the ED Circulars, ED Memo and SOPs governing Emergency Logistics Hub & Centre of Excellence with full accountability and auditability and in respect of the Quality Indicators established in the Standard Operating Procedures (SOPs).
20. Support management of logistics vendors’ contracting activities including performance monitoring.
21. Gather market intelligence through research and networking to improve the knowledge basis in WFP and CDEMA.
22. Ensure adequate logistics preparedness through contingency planning and continuous Logistics Capacity Assessment (LCA) and logistics preparedness reviews.
23. Other related duties as required.
OTHER SPECIFIC JOB REQUIREMENTS (details to be determined by Post Managers):
WFP provides emergency response support to the 22 English and Dutch-speaking countries in the Caribbean. In this role, the incumbent may be required to:
Support the Finance and Administration Unit's emergency response activities.
Deploy to affected countries to assist with Finance or Administration operations as required.
Work beyond regular working hours to support emergency response efforts
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
Experience: One to Three years of relevant professional experience.
Language: Fluency (level C) in English language.
Who Can Apply?
Employment Particulars
Benefits and Entitlements
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.