Ensure a high-quality live streaming of the JIPS-EGRIS conference taking place on 8 September 2020 at Forum Genève, Geneva.
Aplicable documents:
- JIPS-EGRIS conference concept note, agenda, speaker names
- Joint branding guidelines for the event, including EGRIS Steering Committee member logos
- key visual of the event
Definitions:
JIPS = Joint IDP Profiling Service
EGRIS = Expert Group on Refugee and IDP Statistics
EGRIS SC = EGRIS Steering Committee members (JIPS, UNSD, Statistics Norway, UNHCR, Eurostat, World Bank, Turk Stat)
IRRS = International Recommendations on Refugee Statistics
IRIS = International Recommendations on IDP Statistics
IDPs = internally displaced people
- Pre-event
- Kick-off meeting with JIPS' communications team (1h), due by 7 August 2020
- Meeting with JIPS' communications team about one week before the event, to present and finalise the approach, due by 1 September 2020
- As needed: visit and set-up of the room prior to the event, due by 7 September 2020
- During the event (8 September 2020, 8 am - 6 pm)
- Ensure a high-quality, reliable, and secure live transmission of the event (synchronised audio, video, slides; all in English, no live translation; tbd: intervention of remote speakers including video and slides)
- Ensure an appealing live recording and dynamic virtual experience, including views of the panel and speakers, views of the audience, standard and animated event slides, countdown counter during breaks, etc.
- Depending on the platform used (tbd: Zoom Webinars, Youtube, other), manage registrations and communication with online audiences, including participation in session Q&As
- Due on 8 September 2020
- After the event
- Produce one full day video with timestamps (or separate videos by session) in .mp4, including editing to remove pauses/interruptions and to add animated event slides, due by 2 October 2020
- Produce 1-2 additional videos of highlights (length to be defined), in .mp4, due by 2 October 2020