Post Number : HRM 219
Grade : G-3
Parent Sector : Bureau of Human Resources Management (HRM)
Duty Station: Paris
Job Family: General Administrative Support
Type of contract : Fixed Term
Duration of contract : 2 years, renewable
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 26-MAR-2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates who are entitled to work in France can apply to this position
Under the overall authority of the Director of Human Resources Management and the immediate supervision of the Executive Assistant of the Director, the incumbent shall provide general office support services to the Office of the Director of the Bureau of Human Resources Management (DIR/HRM). The incumbent shall provide a variety of secretarial and administrative support tasks that contribute to the timely and effective accomplishment of correspondence, documentation production, workflows, retrieval and tracking of information, and administrative transaction initiation.
In particular, the incumbent will:
Use standard word processing packages ta prepare a variety of general correspondence, reports, tables, charts, etc., in accordance with UNESCO standards and templates. Review, record, route and/or process mail or other documents, retrieve, gather and structure pertinent background material from various sources; track and monitor follow-up action as required. Maintain and update filing systems (bath paper and electronic) and databases of the unit. Update and maintain large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinate the provision of external services (e.g. translation, building, 1T etc.) when required. Assist in agenda management and organization of internal/external meetings and events by arranging meeting facilities and equipment, collating documents for participants; assist in making travel arrangements.Education
Completed secondary, technical, and/or vocational education.
Work Experience
A minimum of two (2) years of relevant professional experience in administrative and/or secretarial tasks.
Skills and competencies
Excellent organizational skills. Excellent drafting skills in French and/or English. Excellent attention to detail. Good interpersonal and teamwork skills. Good IT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.). Ability to demonstrate discretion and exercise confidentiality. Ability to demonstrate initiative and flexibility.
Languages
Excellent knowledge (written and spoken) of English or French and good knowledge of the other language.Work Experience
Experience in the front-line delivery of services providing a range of secretarial and/or administrative support services. Experience in general office work in an international environement.
Languages
Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, and/or Spanish).UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
The approximate annual starting salary for this post is 35 529 Euros €.
For full information on benefits and entitlements, please consult our Guide to Staff Benefits.
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.