Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates. Context
Under the overall supervision of Resources Management Officer – Budgeting and Financial Compliance and direct supervision of the National OP Administrative and Financial Compliance Officer, the incumbent will be responsible for providing administrative & financial support to the programmes in Pakistan, including the sub-offices being carried out through implementing partners (IPs).
Responsibilities and Accountabilities
Support the systems and processes review for implementing partners (IP) , budget review, financial review, risk mitigation procedures and other IP procedures. Evaluate IP Standard Operating Procedures (SOPs), IP Capacity Assessment, and IP Performance Scorecard and other tools, and propose measures to enhance tools and procedures, and streamline processes with the objective of improving IP financial and fiduciary accountability. Support the development of benchmark costs for IP staff and office costs as to be used as reference for IP budget reviews. Support initiatives and recommendations to strengthen the IP unit and to build staff capacity, including providing training and guidance to other staff members. Suggest and recommend tools, generate data analytics, and propose service standard level of IP sub-unit, and collaborate to enhance IOM Pakistan Portal modules relevant to IP engagements. Provide support in mentoring IPs with respect to systems and processes in order to strengthen accountability and transparency. Conduct IP Capacity Assessment (CA) and prepare report stating the IP risk level and identify areas for improvement.IP Financial / Procurement Procedures and Review
Review IP budget proposals, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates and determining justifiable level of effort to the projects. Prepare Work Program for IP financial review and determine extent of substantive testing procedures based on results of IP CA. Review work of Finance Assistants on the assigned IPs’ financial reports, ensuring that the Work Program is being followed, and review the findings and recommendations. Ensure that IPs conduct all procurement transactions in accordance with IOM procurement rules and regulations as well as with the mission's procurement permanent instructions. Mentor and monitor the procurement process of IPs on given threshold by observing IP tender procedures, verification of suppliers and conducting the required spot check. Conduct quality control check of all IP-related files and Request for Payments. Conduct assurance procedures for transactions that have a material impact on the financial reports. Attend housekeeping matters in terms of open engagements and provide periodic updates on open items in the IOM accounting system. Maintain a sound filing system of all IP-related files from beginning to closure of engagement. Provide ad hoc translation of documents from Urdu to English. Perform such other duties as may be assigned.Required Qualifications and Experience
EDUCATION
University degree in Accounting, Business Administration or a related field from an accredited academic institution, with four years of relevant professional experience; or Completed High school degree from an accredited academic institution, with six years of relevant professional experience; Professional certification as Chartered Accountant or certified public accountant is an advantage.EXPERIENCE
Experience in finance and accounting; and, Experience in project finance reporting and knowledge in conducting audit or IP review.SKILLS
Knowledge of UN accounting systems and procedures and ERP systems is a distinct advantage. Proven ability to prepare clear and concise reports and to analyze and interpret source information and data. High level of computer literacy is required. Excellent knowledge of Excel, and good knowledge of other MS Office productsLanguages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English and Urdu is required (oral and written).
Competencies
VALUES -
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.CORE COMPETENCIES -
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.