Employer HI, Rue de l\u2019Arbre B\u00e9nit 44/01, 1050 Brussels
Department Institutional Partnerships North Europe
Job title Institutional Partnerships Senior Officer for Nordics
N+1 Head of Institutional Partnerships North Europe (FINE)
Employment Type Full-time employment
Contract Permanent contract
Start date March, 2025
Context of this position
In order to implement its development and humanitarian activities in its countries of interventions, Humanity & Inclusion / Handicap International mobilizes funding from a large range of institutional partners. The Institutional Funding Division (DFI) is responsible to identify and share funding opportunities for the operations and to strengthen the relations with the institutional donors in order to influence the donors\u2019 strategies and anticipate the way their policies and calls for proposals are likely to develop. It sets the framework for compliance and respect for the donors\u2019 rules, informs the programs about donors\u2019 conditions and requirements and controls that HI actions and management methods conform to these conditions and requirements.
DFI is composed of staffs based at the HI Federation headquarters (Lyon, Brussels) as well as in National Associations (NAs). It includes a dedicated Institutional Funding North Europe (FINE) team of 8 staffs based in Brussels and Luxemburg, specifically in charge of relations with institutional donors from Benelux, Nordic countries and European Union, under the management of the Head of Institutional Partnerships North Europe (FINE).
This position, based in Brussels, is to act as Institutional Partnerships Senior Officer (IPSO) for Nordics, starting from March, 2025. This scope may however evolve and include other countries and responsibilities, whether linked to FINE or extended to DFI files and priorities.
Missions and level of responsibility
As Institutional Partnerships Senior Officer (IPSO) for Nordics, he/she leads the mobilization of fundings from Nordics donors (Netherlands and Scandinavian countries), i.e.donor relationship, compliance framework and support to contract implementation.
He/she will also actively support the promotion of HI, advocacy and networking and willcontribute to HI\u2019s overall strategy.
The Institutional Partnership Advisor for Nordics operates under the direct responsibility and management of the Head of Institutional Partnerships North Europe (FINE) based in Brussels and reports on achievements to internal stakeholders, in particular the Institutional Funding Director based in Lyon.
Main responsibilities
Donor relationship and external representationThe Institutional Partnerships Senior Officer Nordics will fully lead the development of an institutional partnership strategy & multi-year action plan for his/her donors\u2019 portfolio (BUZA, Dutch MOFA, NORAD, LEGO, SIDA, WDF, BVL F) and monitor its implementation. He/she is responsible for the management of relations and/or to support those relations with the donors of his/her portfolio internally in order to develop business. For this, he/she:
\u00b7 Develops adequate understanding & anticipation of donors\u2019 expectations & strategies, and ensures proper dissemination of knowledge on donors and analyses.
\u00b7 Negotiates with institutional partners & defend HI interests. For this, he/she :
o Participates and represents HI at NGOs platforms and/or in bilateral contacts with national NGOs on matters concerning funding and procedures of its donors portfolio
o Participates and represents HI at meetings & events related to institutional funding and partnership Nordics donors.
o Contributes to advocacy and influencing efforts toward donors
o Ensures proper contracting and contract amendments with donors and partners.
\u00b7 Supports business development. For this, he/she:
o Ensures correct identification, qualification and dissemination of funding opportunities in his/her portfolio and supports the efforts made by the team towards other NE donors ;
o Provides proper support in arbitration, project framing, proposal writing & submission of projects proposals
o Coordinates with and support operations staff (HQ / Field) in their business development efforts, including meetings with donors.
\u00b7 Ensures successful support to teams internally on reporting, audits towards Nordics donors through advice and clarification of the rules, according to the agreed standard. For this, he/she:
o Defines the expected standards and carries out quality controls on the reports submitted to the donor
o Applies problem-solving with HQ / field project staff if necessary (temporary need for substitution, modification of standard, training, \u2026)
o Ensures the role of \u201chelpdesk\u201d for internal stakeholders.
\u00b7 Manages information on Nordics donors. For this she/he :
o Contributes to proper updates of contracts database (Navision and CRM)
o Updates internal communication platform (HInside).
Compliance framework
The Institutional Partnerships Senior Officer for Nordics defines, disseminates and controls the application of standards as per donors\u2019 requirements. For this, he/she:
\u00b7 adequately disseminates the donors\u2019 rules and regulations to the programs (using on-line tools and training sessions)
\u00b7 applies problem-solving if standard not applied (adapting standard, training, \u2026)
Support the contract implementation
He/she supports operations staffs in their funding strategy (Stratop / Stratech) & in the implementation of their contracts, ie interpreting & applying Nordics donors\u2019 regulation and liaising with them.
The Institutional Partnerships Senior for Nordics supports operations staffs (in their funding strategy (Stratop / Stratech) & in the implementation of their contracts. For this she/he:
\u00b7 Supports project staffs in interpreting & applying Nordics donors\u2019 regulations, and for this provides advises and organizes training
\u00b7 Supports project staffs liaising with the donors or acts as in-between when required.
\u00b7 contributes to guaranteeing the respect of the terms of the contracts, the conformity of the reports and the degree of achievement of the actions in line with the expected results.
\u00b7 contributes, with the support of the financial managers, to the financial monitoring of contracts (monitoring of fund payments by the donor, budgetary monitoring of projects)
Requirements
Education/qualifications:
- 4 years of higher education in a field relevant to the job, or equivalent experience
- Languages: mandatory fluent French, Dutch, English, other languages are an asset.
- In depth knowledge of project cycle management and MEAL tools.
- Basic knowledge in financial management.
- Knowledge of thematics linked to disability
Professional experience and skills:
- At least 5 years\u2019 experience of managing funding and/or development/emergency aid projects abroad or at NGO headquarters
- Experienced team leader and experience of work in matrix organization
- Knowledge of funding instruments and mechanisms Netherlands, Scandinavian countries funding mechanisms is required. Knowledge of EU & Belgium is a strong asset.
- Proven experience in external representation: capacity for networking and lobbying
- Experience in lobbying and negotiation, at policy and strategic level.
- Ability to prioritize and manage complex files
- Experience in strategy design and implementation
- Experience in dealing with topics related to ethics
Interpersonal skills:
- Strong ethical standards
- Autonomous, adaptable, and flexible
- Ability to measure and take risks
- Resistant to stress and pressure
- Entrepreneurial spirit, business developer
- Teamwork, coordination and excellent interpersonal skills, both internally and externally, knowing how to adapt to different levels of intervention and multicultural environment
Benefits
\u00b7 Type of contract: permanent, 38 hours a week
\u00b7 Based in Brussels
\u00b7 Remuneration Package: includes a gross monthly salary, 13rd month, restaurant vouchers, hospitalization insurance, group insurance.
\u00b7 We offer a wide range of associative activities on our premises: take part in the inclusion, well being or fun committee and take part in our various talks to keep up to date with all our different achievements around the world!