Back IDB Invest Administrative Assistant Consultant - Portfolio Management Division

IDB Invest Administrative Assistant Consultant - Portfolio Management Division

Location: United States of America

The Investment Operations Department is responsible for generating a portfolio of high quality, creditworthy, and environmentally and socially sound projects that result in significant development impact. The business cycle goes from the identification, selection, origination and execution of transactions to their monitoring. The Department follows a matrix model, with three segment divisions covering Infrastructure and Energy, Financial Institutions and Corporates, and two transversal divisions covering Financial Products and Services and Portfolio Management.

About this position:

The Portfolio Management Division (PTM) is responsible for monitoring, from first disbursement to repayment, a portfolio of loans and guarantees to private sector and non-sovereign guaranteed financial institutions and structured finance counterparts.

What you’ll do:

The selected candidate will provide administrative support to the Division Chief and PTM officers by performing a wide range of business support functions of a highly responsible nature to assist in the day-to-day execution of administrative processes and activities.

• Provide support to the Division Chief in managing the agenda, phone calls, and following up on time sensitive matters.
• Provide administrative and logistical support in the planning, coordination and execution of meetings and events, and coordinate agenda of complex events.
• Assemble and consolidate documentation for meetings, seminars, presentations, and reports in a timely and efficient manner.
• Print and scan documents for team members, when required, and assist team members with the formatting of documents in Microsoft Word, Excel and PowerPoint presentations.
• Review documents submitted for the Division and/or Division Chief’s approval to ensure accuracy and completeness, and conformance with relevant guidelines. As requested, review and edit documents produced by PTM staff.
• Receive, screen, distribute and send the correspondence for the Division.
• Coordinate between departments and operating units in resolving day-to-day administrative and operational issues.
• Coordinate travel arrangements and process travel authorizations and statements of expense for the Division. When required, assist team members in processing visa paperwork related to official business travel.
• Maintain record of Division’s business travel, attendance to conferences and trainings.
• Assist team members in the reservation of conference rooms, in scheduling videoconferences and conference calls.
• Conduct routine monitoring of office supplies inventory. Keep Division supplies appropriately stocked and organized.
• Assist team members in reporting building maintenance issues and malfunctions of printers located within business area.
• Prepare and/or edit basic PowerPoint and summary Excel table
• Other duties as assigned by the Divisions Chief.

  What you'll need

  • Education: Technical studies or Associate’s Degree in relevant field.
  • Experience: You have at least two (2) years of professional experience.
  • Languages: You are proficient in oral and written proficiency in English and Spanish; knowledge of Portuguese and/or French is a plus.

    Key Skills

    · Proficiency in IDB Invest’s standard processing software; spreadsheet and database programs (Microsoft Office) are required.

    · Strong organizational capability with an ability to carry out multiple and detailed tasks.

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    · Strong communication skills, both verbal and written.

    · Team player, with ability to contribute to multidisciplinary and multicultural project teams.

    · Demonstrated ability to take initiative to assist others and share knowledge and information.

    Requirements

    · Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

    Type of contract and duration:

    • Type of contract: Consultant Full-Time
    • Length of contract: 36 months

      What we offer

      The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

      A competitive compensation package

      • Leave and vacations: 2 days per month of contract + gender-neutral parental leave
      • Health Insurance the IDB Group provides a monthly allowance for the purchase of health insurance
      • Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
      • Hybrid and flexible work schedules
      • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.