Org. Setting and ReportingThis position is located in the Legal and Policy Team (LPT) within the Operational and Advisory Support Unit (OASU), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) and United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Legal Officer, LPT. For more information on UNOV, please visit the website www.unov.org ResponsibilitiesWithin assigned authority, the Human Resources Assistant will be responsible for the following specific duties: • Assist in the administration of the overall workload associated with executing the HR legal and policy components of the Local Individual Contractor Agreement (LICA) modality at UNOV/UNODC, i.e. provide administrative support in managing priorities and workflows, status updates and other relevant information. • Assist in the establishment, maintenance and monitoring of automated databases containing HR related requests for legal/policy advice, casework and other input pertaining to the LICA work portfolio organized by establishing and organizing files; assist in processing materials received, monitor calendars and deadlines, documenting actions, inputting information into file database and case management software, confirming case status and progress with LPT. • Support the creation of Standard Operating Procedures that define workflows for implementing HR legal and policy activities under the LICA modality. • Support the design and generating of a variety of periodic and ad hoc reports, statistical tables, charts, graphs, and other background materials/notes including promotional strategies and awareness raising materials as requested, inter alia, to facilitate audit requests and other reviews. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Support in coordinating awareness initiatives and campaigns related to the LICA work portfolio, including creating visual content and updating informational materials. • Participate in substantive discussions of LPT and OASU as a whole. • Perform other work-related duties as required. CompetenciesProfessionalism: Has knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of five years of experience in human resources management, administrative services or related area is required. The minimum years of experience is reduced to three for candidates who possess a first level university degree or higher. Work experience with an Enterprise Resource Planning (ERP) system is required. Work experience with SAP/Umoja is desirable. Experience in (digital) communications and in reporting, development and editing communication products related to human resources policies is desirable. Work experience within the United Nations System or similar international organizations is desirable. Experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).