Back Human Resources Assistant (Roster)

DEADLINE FOR APPLICATIONS21 April 2025-23:59-GMT-04:00 Atlantic Standard Time (Barbados)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

  JOB PURPOSE:
  
  To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

  KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

  • Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
  • Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
  • Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, recruitment, L&D, benefits etc. and provide necessary information in order to enable timely HR services.
  • Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
  • Provide administrative support in various HR activities in the areas of work allocated by the head od HR including on boarding of new employees in compliance with relevant processes and procedures.
  • Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
  • Draft various HR documentation required for the specific area of work (e.g. employment contracts, administrative letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
  • Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, performance planning and reviews, training etc.), ensuring compliance with the established deadlines and accuracy of HR data.
  • Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
  • Other related activities as required.

    OTHER POST REQUIREMENTS (details to be determined by Post Managers):

    WFP provides emergency response support to the 22 English and Dutch-speaking countries in the Caribbean as needed.

    Candidates selected for the roster will play a pivotal role in supporting emergency response efforts in countries affected by shocks and disasters, starting within the first 24 hours after a disaster strikes. The responsibilities will include the rapid planning and coordination of emergency activities, ensuring that immediate human resources needs are met. This will involve facilitating timely human resources deployment, managing tasks to mobilise human resources, establishing communication channels, and supporting response teams on the ground, all to enable staff in Multi-Country Operations (MCO) to quickly and effectively assist beneficiaries.

    Rostered candidates may also be required to:

    • Deploy to affected countries to assist with operations as required.
    • Work beyond regular working hours to support emergency response efforts.

      STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

      Education: Completion of secondary school education. A post-secondary certificate in the Human Resources or related area is desirable.

      Experience: A minimum of five years of progressively responsible experience in Human Resources or related field.

      Experience using HCM Workday would be an asset.

      Experience supporting HR Operations and/or Recruitment.

      Language: Fluency in both oral and written communication in the English language

      Knowledge & Skills:

      • Sound theoretical understanding of HR concepts and principles with abroad knowledge of best practices, techniques and processes and specialised knowledge in a specific area.
      • Has managed and implemented HR policy and procedures in line with WFPs operating standards
      • Has experience working with teams across different functional areas and supporting a centralized HR service.
      • Good organizational and project management skills, with the ability to manage multiple priorities and deadlines
      • Flexibility to adjust work hours or locations based on the emerging needs of an emergency response.
      • Strong attention to detail in managing administrative processes, ensuring accuracy in reporting, documentation, and compliance with corporate deadlines and standards.
      • Proficient in use of office equipment and computer software packages including Microsoft Office Suite.
      • Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration.
      • Has provided ad-hoc guidance to less experienced staff members
      • Has provided briefing to new recruits as part of the onboarding process

        FUNCTIONAL CAPABILITIES

        Employee Orientation : Demonstrates a developed understanding of the various employee contexts and needs when applying and adapting HR policy and practices, to best meet employee needs. Takes initiative and identifies suitable solutions when partnering with employees and local Country Office management.

        HR Expertise & Policy Knowledge: Is able to interpret and apply detailed knowledge of HR policies, operational processes, leading HR practices and internal regulations, within a complex organizational context, to provide guidance to employees and implement solutions within area of responsibility.

        Business Knowledge & Partnership : Applies advanced knowledge of WFP's organizational and HR strategic objectives, as well and operational complexities, in order to ensure alignment of HR support within own area of responsibility. Establishes and maintains internal network on an ongoing basis, to develop understanding of organizational challenges and local teams context and therefore, ensure focus on local priorities and people.

        Enabling Talent Management Solutions: Demonstrates a advanced knowledge of WFP HR solutions within area of responsibility. Applies this, along with an in-depth understanding of the end user context, to plan, coordinate and manage effectively the implementation and execution of HR solutions.

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        HR Operations Management: Demonstrates understanding of HR operations impact on the broader organizational context. Proactively identifies opportunities for HR operational improvement and creates work plans to implement changes.

        TERMS AND CONDITIONS

        The World Food Programme (Caribbean Multi-Country Office) is seeking Expressions of Interest from qualified individuals for future opportunities in the English and Dutch speaking Caribbean.

        
        This roster is open to Caricom nationals. All applications received will be reviewed and go through a selection process to assess relevant experience and qualifications. Applicants who meet the selection criteria may be contacted for further interviews or assessments and to confirm their continued interest and availability.

        Successful candidates will be placed in a roster for short-term opportunities and may be contacted according to operational needs. Rostered applicants may remain on the roster for 24 months.

        
        WFP offers a competitive compensation package determined on the basis of the Terms of Reference and the selected candidate’s qualifications and experience.

        WFP LEADERSHIP FRAMEWORK

        WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

        Click here to access WFP Leadership Framework

        REASONABLE ACCOMMODATION

        WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

        NO FEE DISCLAIMER

        The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

        REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

        • We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

        • Once your profile is completed, please apply, and submit your application.

        • Please make sure you upload your professional CV in the English language

        • Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

        • Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

        • Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

        • Only shortlisted candidates will be notified

          All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

          
          No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.