Special Notice: The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.”
Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.
ICAO Core Values: Integrity, Professionalism, Respect for Diversity.
THE ORGANIZATIONAL SETTING
The post of Human Resources Associate is located in the Recruitment, Classification and Post Management Section (RCP), within the Human Resources Branch.
The incumbent will play an important role in the coordination and implementation of recruitment activities for various Bureaus/Offices at ICAO Headquarters and Regional Offices. The incumbent will also be responsible for processing of job classification and post management requests. The HR Associate usually reports to the Chief of the Section or to an HR Specialist responsible for recruitment activities across the Organization.
Coordinates job classification and post management activities, achieving results such as:
Process job classification requests from Bureaus/Offices at HQ and Regional Offices, including preliminary review and quality control of job descriptions submitted for classification review. Coordinate classification review processes with the UN/OneHR Global Centre or similar UN common system entity, and handle the necessary organizational approval processes. Ensure quality control and verification of classification recommendations received from the UN common system entity. Provide guidance to hiring managers on the preparation of job descriptions, and the application of classification policies and procedures. Handle post management activities, including regular review of posts and staffing reports. Process post management activities in the Organization’s ERP system in a timely manner.Contributes to the preparation of recruitment reports, and provides input into process review and optimization in the area of recruitment and staffing, achieving results such as:
Prepare statistics and collaborate in drafting reports or inputs on recruitment matters to support management decision-making. Maintain recruitment records in the online recruitment system; extract data and prepare statistics and periodic reports for planning and analytical purposes and for management review. Review recruitment reports and workflows; identify solutions and recommend areas for streamlining and improvement to the recruitment system, procedures and processes, including the optimal application of tools to maximize the benefits of the recruitment and testing systems. Provides input into policy development for HR policies related to recruitment and staffing and contributes to development of related process and procedure documentation. Propose changes to current documentation and templates to simplify processes; participate actively in cross-functional human resources projects. Function 6 (incl. Expected results) Independently executes talent outreach initiatives, achieving results such as: Actively conduct outreach activities on LinkedIn, in an effort to enhance ICAO’s visibility in a global marketplace. Independently initiate and coordinate talent outreach activities with other social media providers, in order to support ICAO’s talent acquisition strategy and diversity targets. Attend employment fairs to promote ICAO as a preferred employer. Provide administrative and logistical support in the organization of outreach and sourcing activities, job fairs, technical forums and recruitment missions including preparation, update and review of presentations, and participate, as required. Develop/maintain connections with recruitment agencies/companies to enlist support in spreading the word about ICAO’s employment opportunities. Function 7 (incl. Expected results)Performs other related duties, as assigned.
QUALIFICATIONS AND EXPERIENCE
Education Essential
Professionalism: Knowledge of ICAO’s structure, procedures, rules, and regulations; Knowledge of human resources policies, procedures and practices, and ability to interpret and apply them in an organizational setting. Understanding of the HR policy framework of a large international Organization. High level of computer literacy including knowledge of HR IT systems and applications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks outside the box; takes and interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
CONDITIONS OF EMPLOYMENT
Please note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit.
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three (3) years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.
ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.
ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC),
The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.