Back Housing and Urban Development Division (CSD/HUD) General Administration

Post of duty: Washington, D.C.

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position:

The Housing and Urban Development Division (HUD) part of the Climate Change and Sustainable Development Sector (CSD) is responsible for developing and overseeing analytical support and strategic thinking with a forward-looking vision on cities sustainability in LAC, thus seeking to contribute to the goals and commitments included in both the Sustainable Development Goals (SDGs) and the New Urban Agenda.

HUD is looking for an upbeat General Administration Consultant with excellent communication, inter-persinal skills to support the Division Chief in day-to-day activities and to provide support in all administrative and logistical tasks for Division. The consultant will be assigned to work with HUD Fonto Office.

What you’ll do:

Division Chief Support:

• Provide overall administrative support to the Division Chief. Manage her agenda and scheduling priorities (meetings, conferences and any other activities in and out of the Bank).
• Prepare draft responses to routine correspondence.
• Compile and provide to the Division Chief, in advance, relevant materials that will ensure she is properly prepared to attend meetings and other events.
• Make travel arrangements and hotel reservations and prepare Travel Authorizations (TA and the corresponding Statement of Expenses (SOE) using the applicable Bank systems and as per departamental internal procedures.
• Assist in the preparation of presentation materials, meeting minutes, and any other official documents and ensure these are properly filed (either in paper or electronic format) for easy accessibility and future reference.

  Front Office Support:

  • Support in the application process for the participation of HUD staff members in external events representing the Bank in accordance with the provisions of the Bank Policy and following the requirements established by ORP and SEC.
  • Support the coordination and execution of internal and external meetings and events including the coordination and follow-up of financial transactions related to the event, and the preparation of Group/Guest Travel Authorizations (TA) and Statement of Expenses (SOE) when applicable.
  • Distribute general inter-office mail. Update HUD’s email distribution lists and intranet directories.
  • Assist in the coordination of computer equipment assignments and returns for HUD's consultant's contracts.
  • Assist with office supply inventory and office space management logistics and renovations.
  • Serve as back-up person for the hiring process of Complementary Workforce (CW) contracts in Service Now, following up on each contract request from beginning to end.

    The afore mentioned activities are part of the position's main responsibilities; however, the do not exclude additional administrative activities that may be necessary for completing tasks.

    What you'll need:

    • Education: Associate Degree/Technical studies in Business Administration, Computer Science, Communications, or any other related field.
    • Experience: At least 2 years of progressive professional experience in office support related activities are required. Experience in an international/multilateral organization is a plus.
    • Languages: Proficiency in English and one of the other Bank official languages (Spanish, French or Portuguese) is required.

      Key skills:

      • Learn continuously.
      • Collaborate and share knowledge.
      • Focus on clients.
      • Communicate and influence.
      • Innovate and try new things.

        Requirements:

        • Citizenship: You are a citizen of one of our 48-member countries.
        • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

          Type of contract and duration:

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          • Type of contract: International Consultant Full-Time.
          • Length of contract: 19 months.
          • Work Location: On site.

            What we offer:

            The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

            • A competitive compensation packages.
            • Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
            • Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
            • Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
            • We offer assistance with relocation and visa applications for you and your family when it applies.
            • Hybrid and flexible work schedules.
            • Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
            • Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
            • Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

              Consultant Part-Time:

              • A competitive compensation packages.
              • A flexible way of working. You will be evaluated by deliverable.

                
                Our culture:

                At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

                Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

                We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

                Our Human Resources Team reviews carefully every application.

                About the IDB Group:

                The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.

                About IDB:

                We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.

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