About FHI 360

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges.

We are currently recruiting for 2x Grants Officer:

Job Summary:

Under the supervision of the Finance Manager, the Grants Officer will be responsible for the overall subawards management process for FHI360 PNG including but not limited to pre-award assessments, budget development, financial report review, monitoring and close-out of all subgrants in strict adherence to relevant donor and FHI360’s financial and Grants policies and procedures.

Key Job Responsibilities:

  • Support Finance Manager and program team with developing grant packages for new sub-grants and modifications
  • Conduct pre-award assessment for all potential sub-grantees
  • Maintain electronic and hard files for all sub-grants as per FHI 360 practice.
  • Conduct kick-off meeting and provide orientation/training to Implementing Agencies (IAs) finance staff on financial reporting, compliance and fund management
  • Conduct monitoring field visits and completing the Financial and Administrative Review checklist and follows up on audit issues identified in Subaward Financial Report (SFR) review
  • Ensure timely submission of all sub-grants’ narrative and financial reports in accordance with FHI360 requirements and procedures
  • Work with program to ensure FHI360 subaward tool kit is used as a monitoring tool. or
  • Review all SFRs received from IAs and ensure accuracy, appropriate cost reimbursement then prepare the disbursement payment vouchers accordingly
  • Assist IAs in ensuring proper tracking of financial expenditure
  • Develop an IAs management tracking system/report, prepare, and maintain accurate database
  • Provide appropriate capacity building support (Organizational development, financial and fund management) to relevant staff i.e. via on-job-training, calls, meetings or training workshops
  • Prepare/update pipeline report of IAs budget and expenditure monthly/or as required.
  • Prepare and maintain financial document/filing system following donor and CO internal policy.
  • Prepare/update office Inventory list purchase under all awards and prepare annual inventory list for HQ.
  • Provide back up support to finance team as required
  • Perform other relevant duties as assigned by Associate Director of Operations and Country Representative.

    Requirements:

    • Bachelor’s degree in accounting or finance or related field and have at least 2 years’ experience in a similar position.
    • Ability to understand, interpret, apply and make sound, independent judgement within established regulations and procedures
    • Experience in developing staff technical capacities
    • Proven ability to train and monitor partner implementing agencies
    • Proficiency using Microsoft Office suite in general and Word and Excel in particular
    • Fluency in English and Tok Pisin (writing, reading, and speaking)

      Competencies:

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