Back Grants and Finance Specialist, Global Energy

This is a hybrid position which requires 8 days per month in the office. You can be based in our office in The Hauge ; WRI Europe. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

WRI is at the forefront of a global transformation in how people generate and consume energy. Working with influential stakeholders in government, the private sector, and major NGOs around the world, the WRI Energy Program is making the vision of clean, reliable and affordable energy a reality. The energy program builds on more than 40 years as a recognized leader in research that promotes sustainable development and leverages a global network across 50 countries to accelerate the pace at which the world moves away from fossil fuels and embraces low-carbon energy sources and ensures that no one gets left behind in this new economy.

Job Highlight:

Reporting to Global Energy Senior Operations Manager, you will provide finance, operations, and administrative support to WRI’s Global Energy Program. You will maintain the team’s budgets to guide project implementation, monitor spending in compliance with funder terms and WRI policies, and coordinate with vendors and partners to develop and implement subawards. You will also provide logistical support and administrative coordination. You will be responsible for integrating equity into your work.

What will you do:

Financial and Grant Management (45%):

• Develop fiscal year and funder budget forecasts on a yearly basis in coordination with the Global Operations Team
• Regularly review, update, and monitor all transactions, commitments, and revenue prospects to support healthy financial management and help prepare for quarterly projections and reviews
• Follow WRI’s internal processes and deadlines related to financial management, including managing financial quarterly reviews, monthly & annual closeouts of grants and awards, and annual budget planning
• Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
• Serve as team liaison with central WRI departments (Accounting, HR, G&C, Facilities, etc.) to provide guidance and support to team members on various operational issues and to ensure compliance
• Maintain team administrative materials, including organizational charts and training materials
• Provide administrative support for internal team meetings, including preparing slide decks and note taking
• Support miscellaneous project operations needs, including personnel processes, timesheet and payroll processes, and IT requests

  WRI Country Team Support (30%): -

  • Provide ad-hoc financial and grant management support to WRI’s Country teams, including Europe, US, India, Africa, Indonesia, China and Mexico when they face capacity gaps or growth
  • Serve as a liaison between global and country teams including bridging communication with central WRI departments

    Subaward Management (25%): -

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Assemble and process subgrants and contracts in accordance with WRI’s contracting and granting policies
    • Monitor subaward reporting schedules, coordinating submission by partners and review with programmatic team
    • Communicate directly with partners for submission of required subaward materials
    • Process vendor and grantee payables

      What will you need:

      • Education: You have completed a bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs. Relevant work experience in lieu of degree is accepted
      • Experience: You have a minimum of 3 years of relevant work experience
      • Experience with grants management, Salesforce or a similar CRM system, Asana, non-profit operations, non-profit development, budgeting software, and/or Microsoft Excel is a plus.
      • Interest in sustainable solutions for people, climate and nature
      • Commitment to equitable processes and outcomes
      • Excellent written and oral communication skills, including the ability to work well in a team and with international colleagues
      • Languages: Written and verbal proficiency in English
      • Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization

        Potential Salary: Salary is commensurate with experience and other compensable factors.

        How to Apply: Please submit a resume with a required cover letter by the date of 21 November 2024.

        We are unable to consider your application without a cover letter.

        You must apply through the WRI Careers portal to be considered.

        What we offer:

        • A competitive salary
        • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
        • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
        • A workplace that strives to put diversity and inclusion at the heart of our work
        • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
        • Commitment to hybrid working model with flexible working hours
        • Generous leave days that increase with tenure

          About Us:

          Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

          The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring