Back Grant Management and Budget Associate (CST I)

DEADLINE FOR APPLICATIONS8 June 2025-23:59-GMT+01:00 Central European Time (Brussels)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

  JOB TITLE: Grant Management and Budget Associate (Consultant Level I)
  
  UNIT/DIVISION: Partnerships and Innovation
  
  DUTY STATION (CITY/Country) Brussels, BELGIUM
  
  DURATION: until 31 December 2025 (Extendable)
  
  The incumbent will report directly to the Partnership Officer at the WFP Brussels Office and will work under the overall guidance of the Deputy Director. At the start of the assignment, an annual work plan will be developed to guide performance and deliverables.

  Duties and Responsibilities

  • Monitor and report on EU grants to ensure compliance with donor requirements and WFP internal policies; track and follow up on pending matters related to grant management, contribution implementation, and contractual obligations.
  • Ensure donor contributions are accurately entered into WFP corporate systems (e.g., SAP/WINGS, Salesforce), reflecting agreement terms and conditions, with documentation correctly archived to maintain a robust audit trail.
  • Review funding proposals for feasibility considering donor reporting requirements; ensure completeness and quality of proposals, interim/final reports, and responses to donor requests, particularly in terms of budget and financial data.
  • Prepare and manage programme budgets in coordination with internal stakeholders; review and action budget transfers using the Budget Transfer Tool in WINGS.
  • Conduct detailed analysis of fund and grant balances, identify surpluses or deficits, and recommend corrective actions to support optimal fund utilization and evidence-based decision-making.
  • Review and action technical requests such as grant extensions and provision of receivables; liaise with Finance Division for necessary adjustments in WFP systems.
  • Compile, review, and analyse data, providing regular and ad hoc reports and technical assistance as required; liaise with relevant units when information is not readily available.
  • Act as a focal point for resolving operational queries within the technical area of responsibility and provide procedural and technical support/training to staff in budget and programming to ensure compliance with financial rules and regulations.
  • Contribute to process improvements, system enhancements, and tool development to strengthen financial planning, expenditure forecasting, budget tracking, and efficient EC contract management.
  • Provide dedicated support to the Government Partnerships Officer (GPO) for ECHO, INTPA, MENA and FPI contributions, including support to donor funding proposals, related financial documentation, and contribution agreement management.
  • Carry out actions related to budget and finance of the office.
  • Perform and follow up on SADV and SSDR budget management and reporting
  • Prepare contract signatures for both humanitarian (ECHO and non-Humanitarian (INTPA, MENA and FPI).
  • Perform other related duties as required.<>·

    Competencies

    • Strong analytical, planning, and organizational skills.
    • Ability to work independently and proactively with minimal supervision.
    • Strong interpersonal skills and ability to work harmoniously with people from diverse backgrounds.
    • Problem-solving abilities and aptitude for conceptualizing issues and analysing numerical data.
    • Excellent oral and written communication skills.

      Knowledge and Skills

      • Advanced proficiency in Microsoft Excel; knowledge of Access is an asset.
      • Experience with WFP corporate systems, including SAP/WINGS, factory, Salesforces.
      • Familiarity with grant management, resource mobilization, and information and budget management processes.
      • Experience in developing data sources and conducting detailed financial analysis.

        Qualifications

        • Education: Completion of secondary school education. Post-secondary certification in a related field (finance, business administration, international development, etc.) is desirable.
        • Experience: At least three years of progressively responsible experience in budget and data analysis, including grant management experience within WFP or similar UN agencies.
        • Language: Fluency in English is required. Knowledge of another official UN language is an asset.

          WFP LEADERSHIP FRAMEWORK

          WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

          Click here to access WFP Leadership Framework

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          REASONABLE ACCOMMODATION

          WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

          NO FEE DISCLAIMER

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          REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

          • We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

          • Once your profile is completed, please apply, and submit your application.

          • Please make sure you upload your professional CV in the English language

          • Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

          • Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

          • Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

          • Only shortlisted candidates will be notified

            All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

            
            No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.