This is a hybrid position which requires 8 days/month in the office. You can be based in our office in Washington DC. Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position in US, you must be a resident of DC, Maryland or Virginia at the start of employment. About the Program:
The WRI Ross Center for Sustainable Cities helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible and prosperous living environments for their residents. We provide technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, E-Mobility, Water/Heat Resilience, Air Quality, and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all our solution offerings. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life. The Urban Mobility program, which includes the solution areas of Integrated Transport, Health and Road Safety, and Electric Mobility helps cities shift to more efficient, safer, and cleaner transport modes.
Job Highlight:
You will be responsible for integrating equity into your work. You will work with our teams at the Ross Center for Sustainable Cities to provide grants and finance management, and program administration support. You will work on complex, multi-year, multi-faceted international grants - developing and updating budgets, tracking, and monitoring expenditures, preparing financial reports, and working with project managers, partner organizations, and international offices to maintain a healthy financial system.
You will be supported by a team of project managers and finance specialists within the WRI Ross Center. You will work with our central finance teams including the cost and pricing team, grants and contracts team, and accounting team. You will report to the Senior manager of operations and finance.
What will you do:
Financial Management (60%)
- Update and maintain multiple project budgets utilizing WRI’s budgeting and forecasting software (TM1)
- Develop proposal budgets and coordinate the collection and submission of formal proposals for team fundraising efforts
- Supports and advises project teams in preparations for and guides the implementation of the annual Cost-Planning process
- Responsible for multiple funding sources and a complicated donor; possible hedging and cap gaps. Prepares and coordinates on financial reports to donors independently
- Regularly reviews, updates, monitors, and supervises all transactions, commitments, and revenue prospects for designated team projects including monthly-close, revenue allocations, partner/grant invoices, subgrant reporting and request for payments. Tracks multiple revenue commitments independently
- Coordinates and advises teams monthly on budget management and supplies financial review template(s) for review with workstream director(s) and operations staff, independently
- Follows WRI’s internal processes and deadlines related to funding and expenses, including preparations for quarterly reviews, monthly & annual closeouts, and fiscal year forecasting Grant Management (30%)
- Coordinates and processes documentation for project commitments (agreements, contracts, work authorizations, and purchase orders), independently
- Coordinates with the project management team on guidance for partner organizations and consultants to advise them on how to comply with subgrant and contract requirements in accordance with funder policies for progress and financial reports
- Supports donor and grants management by keeping database software (Salesforce) and SharePoint folders up to date, including proposal fundraising opportunities
- Supports project managers to understand deliverables and reporting requirements required by donors Operations (10%)
- Update and maintain new hire staffing information with operations
- Provide timesheet guidance to team members on a bi-weekly basis
- Support teams with financial management for conference and event logistics as needed with project managers, including participant travel. Financial management includes processing invoices and event contracts through ECM system
- Coordinate recruitment and support onboarding of new financial staff members as needed
- Develop and complete various program, department, and organizational trackers to provide monthly updates for review with Program Directors and operations staff
- Assist project teams in project closeout process including turnover documentation and financial reconciliation What will you need:
- Education: You have a completed a bachelor’s degree such as environmental studies, economics, policy, sustainability, or engineering or a related field. Relevant work experience in lieu of degree is accepted
- Experience: You have a minimum of 3 years full-time relevant work experience in financial management, budgeting, administration, nonprofit operations or a related, relevant field
- You have proven experience organizing and managing detailed and complex budgeting structures, donor reporting and/or grant or financial management
- You have experience with oral and written communication, working with international teams or projects
- You have experience using Microsoft Office (Excel, Word, PowerPoint, Outlook), especially Excel along with writing, database management, and proofreading. Budgeting experience with Excel, or other budgeting software is highly desirable
- You have experience handling multiple projects with varying deadlines as well as rapidly changing priorities
- You have an interest in the mission and work of the WRI Ross Center for Sustainable Cities
- Languages: Verbal and written proficiency in English required.
- Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization Potential Salary: US salary range is between 69,000 and 78,000 USD. Salary is commensurate with experience and other compensable factors. How to Apply: Please submit a resume with a required cover letter by the date of January 31, 2025. We may close for applications sooner if we receive a high volume of qualified applications. We are unable to consider your application without a cover letter in addition to your resume. You must apply through the WRI Careers portal to be considered.WRI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. What we offer:
- Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
- The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
- A workplace that strives to put diversity and inclusion at the heart of our work
- The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
- Commitment to hybrid working model with flexible working hours
- Generous leave days that increase with tenure
- Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions. The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact. Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations. Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect. Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification. Our team in Human Resources carefully reviews all applications. WRI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.