Organizational Setting
The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council, and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization, and sustains liaison and communication with Members.
Candidates endorsed in the selection process for this vacancy announcement will be considered for the Governing Bodies Servicing Consultants’ Roster in support of the Secretariat Services branch (CSGS) for a period of 3 years. The Roster is used to fill other similar positions at the same or lower grade, and in the same or another duty station
Reporting Lines
The Consultant/Personal Services Agreement Subscriber (PSA) reports to the Chief of the Secretariat Services branch (CSGS), under the overall guidance of the Director CSG.
Technical Focus
Support Governing Body Secretariat functions, including supporting governance matters, liaison with Members, and facilitating the delivery of integrated corporate services through platforms such as the Members Gateway, Official Correspondence, and the RBA Calendar.
Tasks and responsibilities
• Support the coordination of procedures for Governing Body and Statutory Body meetings;
• Act as a liaison with Members, addressing inquiries, providing guidance on governance procedures, and ensuring clear and timely communication through channels such as the Members Gateway and Official Correspondence;
• Support the implementation and delivery of integrated corporate services via the Members Gateway, the website and the Rome-based Agencies (RBA) Calendar;
• Assist in the collection, analysis, and review of governance-related documents, ensuring reports, proposals, and policy papers for Governing Bodies are accurate, well-prepared, and aligned with the organization's objectives;
• Assist in the preparation and dissemination of formal correspondence between the FAO and its Members;
• Contribute to the development of informational and training materials and assist in the presentation of information/training sessions to management and staff;
• Collect and analyze information for inclusion in reports, summaries, and presentations related to governance, statutory meetings, and other Governing Body matters;
• Review and analyse reports, procedures, conference-related and administrative rules and policies;
• Support processes for the efficient functioning of Governing Body meetings, particularly the FAO Conference and Council;
• Provide support to the Independent Chairperson of the Council, for effective discharge of his/her duties;
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• For Consultants: Advanced University degree in Social Sciences, Political Sciences, International Law or another field relevant to the work of the Organization. In alternative, a first-level degree and two years of relevant experience may be considered.
• For PSA Subscribers: Secondary School Education
• At least one year of relevant experience in Social Sciences, Political Sciences, International Law, Economics, Agriculture,
or in any field relevant to the Organization
• Working knowledge of one FAO Language, knowledge of a second FAO language is an asset.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work
• Extent and relevance of experience in
• Extent and relevance of experience in
• Familiarity with
Selection Criteria
• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in conference management activities in an intergovernmental environment
• Demonstrated ability to draft and edit documents
• Knowledge and understanding of rules, regulations, statutory and legal instruments of FAO, in particular those pertaining to the establishment, functioning and procedures of Governing Body meetings is considered an asset
• Understanding of the functioning of UN agencies and the UN system is considered a strong asset