Location: Any MSF office*
Contract: Permanent contract at 100%
Compensation and benefits: MSF practice is to offer the standard package of the contracting MSF entity
Starting date: ASAP
Deadline to apply: 17.04 2024
*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.
I. MSF INTERNATIONAL
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.
MSF International is the legal entity that binds MSF’s 24 sections, 25 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.
II. CONTEXT
Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.
Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF's social mission.
As part of the Global Procurement Unit, the Global procurement processes and systems manager will:
Report hierarchically to the Head of the Global Procurement Unit.Collaborate with the GPU heads of global direct, indirect and field procurement, the heads of procurement and supply of the ESCs and the OCs and the International supply program manager.Interact with other stakeholders within the MSF movement: International medical quality and logistic coordinators, international supply system managers (spinco, unifield, Supply Chain Performance Manager, etc.) and Unit managers of the International Legal department.
III. PURPOSE OF THE JOB
The overall objective of this position is to ensure the availability of adapted global procurement resources (processes, tools, systems, reports, etc.) to support all MSF entities in the implementation of their procurement activities to increase efficiency, quality and accountability on procured goods and services, while reducing risks.
IV. KEY ACCOUNTABILITIES
1. Ensure that global procurement process and systems strategy responds to the needs of MSF entities and is in line with the strategic objectives of the Global Procurement Unit.
2. Lead the team working on global procurement processes and systems, coordinate and ensure coherence between the different activities managed by them.
Set the working framework for your team. Bring them together around a common vision and objectives of the activities under your responsibility.Accompany each member of your team in order to improve their contribution to the common objectives and promote their professional development. Promote a working environment that takes into account diversity of approaches and encourages trust and collaborative work. Regulate individual and collective tensions.Put forward the work stakes of the processes and systems team to the other teams in the GPU and the different MSF entities.3. Foster collaboration between your team, the other teams working in the GPU (direct, indirect, field, etc.) and the procurement stakeholders working in the different entities.
Know the main actors and key stakeholders for your activity. Develop and mobilise a network required to smoothly carry out the activities under your responsibility.Develop and maintain a smooth flow of communication and feedback on the global processes and systems activities to keep your stakeholders up to date and capture their feedback and areas of improvement.Ensure that the different working groups and project teams mobilized on the development of specific procurement resources (processes, tools, systems, reports) are running smoothly and in a coordinated way.4. Plan and manage the resources allocated to the activities under your responsibility.
Participate to the construction of the budget necessary for the running of the activities under your responsibility.As a team, discuss the HR needed in terms of number and profile (profession, experience, complementarity with other team members) in order to achieve a team composition adapted to the needs of your activities.Conduct recruitment interviews and select your team members according to previously established criteria and MSF recruitment policy.Ensure the proper use and monitoring of the resources made available for the activities under your responsibility.V. PROBLEM-SOLVING
Inside the frame of the strategic orientations of the GPU validated by the ESCC, autonomy to develop the strategy for procurement processes and systems across all MSF Entities to respond at best to MSF global needs.Capacity to operationalize this strategy in action plan in coordination with all MSF entities involved.Being able to coordinate and work transversally with 6 OCs and 3 ESCs and influence decision makers of all entities involved (Heads of procurement and supply of the 3 ESCs and 6 OCs).
VI. DIMENSIONS
2-5 team members directly managed.5 to 10 projects to coordinate.