BACKGROUND
The Office of Financial Management (OFM), Bureau for Management Services, supports the United Nations Development Programme (UNDP) in the promotion of its sustainable human development agenda. It achieves this by developing and making fully operational a dynamic and harmonized integrated resource management framework based on comprehensive analysis that enhances UNDP’s financial and administrative performance, as well as facilitates UN reform and coherence. To these ends, the framework addresses strategically critical financial resource planning and management issues, including results based budgeting; the integration of the Programming Arrangements and the Institutional Budget within the context of the integrated; enhanced cost classification and cost recovery; capital budgeting; adherence to IPSAS; foreign exchange and investment activities; corporate reporting of organizational assets; performance management tools and initiatives; and support to UN harmonization.
Effective and efficient integrated resources management is enabled through a continuous and robust process comprising of:
Formulation and implementation of corporate financial and administrative strategies, policies and procedures. Formulation, alignment, documentation, and implementation of UNDP’s funding frameworks, assuring their integrity, viability and alignment with the Strategic Plan Provision of policy guidance, advisory services and operational support to strengthen client capacities and help them achieve results, seeking to build consensus within UNDP and with key stakeholders on critical budgetary related matters requiring Executive Board legislation. Administration of the organization’s internal control framework, overseeing and monitoring financial management of all global UNDP offices, including through formulation/implementation of resource planning, management and oversight tools and reports. Promoting clear accountability for financial transactions and producing financial statements, including financial reporting to donors and the UNDP Executive Board. Providing corporate reporting guidance to ensure that fixed assets are adequately recorded in all locations.The Financial Performance Management and Reporting (FPMR) Division is the part of the Office of Financial Management (OFM) that is responsible for establishing the financial performance framework, policy and parameters in line with the corporate goals and UNDP’s Strategic Plan.
Within FPMR, the Financial Reporting and Agency Services (CFRA) unit promotes clear accountability for financial transactions and produces UNDP’s corporate financial statements.
Under the overall supervision and guidance of the Accounts Specialist or Accounts Analyst, Corporate Financial Reporting and Agency Services (CFRA), the Accounts Associate is responsible for: assisting financial closures and preparation of the assigned financial statements; maintaining the master data elements for UNDP and partner agencies; assisting with maintaining control over the integrity of data held in the UNDP financial systems; providing accounting and financial policy guidance to UNDP offices; supporting the oversight and risk management of Agency services transactions.
DUTIES AND RESPONSIBILITIES4. Assists in monitoring of compliance with financial procedures.
Follows-up and monitors Country Office submissions and accounts analysis. Liaises and communicates with GSSC teams, country offices, HQ units and/or client Agencies on corrective actions. Performs oversight of assigned financial processes and accounts, reviewing the work of the GSSC and/or country offices and HQ units, as appropriate. Assists with Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with CFRA management. Review, analyse and recommend improved work processes.5. Supports other Finance/Accounting functions as necessary.
REQUIRED SKILLS & EXPERIENCE
Education
Secondary Education with specialized certification in Accounting and/or Finance. University degree in Finance or Accounting desirable. A professional accounting qualification certificate from an internationally recognized institute of accountancy is required.Experience, Knowledge and Skills
Minimum 6 years of relevant experience in finance at the national or international level for candidates with secondary school education only. Minimum 3 years of relevant experience in finance at the national or international level for candidates with a Bachelors’ or Master’s degree that majors in accounting, or an Accounting Technician certificate, or for part- or fully qualified accountants. Experience in the usage of computers and MS Office packages. Advanced knowledge of spreadsheet and database packages. Hands-on experience with CRM. Hands-on experience with Enterprise Resources Planning (ERP), preferably with PeopleSoft/Oracle. Knowledge of IPSAS and/or IFRS is required for external candidates. Fluency in English. Working knowledge of other UN language (French/Spanish/Arabic) desirable.EXPECTED DEMONSTRATION OF COMPETENCIES
1. Core Competencies
Achieve Results: LEVEL 1 - Plans and monitors own work, pays attention to details, delivers quality work by deadline. Think Innovatively: LEVEL 1- Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. Learn Continuously: LEVEL 1- Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback. Adapt with Agility: LEVEL 1 - Adapts to change, constructively handles ambiguity/uncertainty, is flexible. Act with Determination: LEVEL 1 - Shows drive and motivation, able to deliver calmly in face of adversity, confident. Engage and Partner: LEVEL 1- Demonstrates compassion/understanding towards others, forms positive relationships. Enable Diversity and Inclusion: LEVEL 1 - Appreciate/respect differences, aware of unconscious bias, confront discrimination.2. Cross Functional and Technical Competencies
Audit & Investigation (General) - Financial and Managerial Accounting and Finance Key ConceptsKey concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.
Digital & Innovation - Data AnalysisAbility to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making.
Finance - Accounting (General)Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
Business Direction & Strategy - Negotiation and InfluenceAbility to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations.
Business Development - Knowledge GenerationAbility to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks DISCLAIMER Important information for US Permanent Residents ('Green Card' holders) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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