Respect and Follow Up the ACTED’s Financial Procedures
Respect and Follow Up the ACTED’s HR Procedures
Ensure a good communication between the area office and ACTED Amman/Antakya offices in Jordan &Turkey
The Protection Officer’s responsibilities include:
Finance
Send the payment information on time to Antakya office
Organize and monitor the payments from the hawala agent to ACTED staff and suppliers
Prepare the supporting documentation for staff payments
Control the supporting documentation for procurement payments
File, scan, send soft and hard copies of Finance documents as required by ACTED Turkey internal processes
Ensure that the running cost of the area is not raising up from the standard norm
Respect and follow up of ACTED’s Financial procedures
Ensure an on time and efficient flow of information with ACTED Antakya Finance department in Turkey
Perform other tasks related to Finance on an ad hoc basis
HR/Administration:
Manage the ACTED office (and GH when applicable)
Control & Checking attendance sheet of staff (HR) and prepare monthly report for salary distribution (HR/Finance)
Ensure the compliance of National staff contract procedure
Follow up of staff Appraisal forms
File, scan, send soft and hard copies of HR documents as required by ACTED Turkey internal processes
Spread the vacancy announcements for National Staff in the area.
Receive all applicants’ CVs, draft candidates’ list, conduct interviews to recruit I required positions and gill all applicants’ CVs & Doc
Draft employment contract for National Staff and collect all information required for contract (ID Cards, photos, identification information, reference…)
Prepare ad hoc Administrative Documents such as official letters, internal notes, regulation, memo on specific issues if required by the HR/Admin Officer
Translate documents from English to Arabic if needed
Ensure that all internal process, regulation, are available for all ACTED Staff and ensure a proper access to this information by posting on ACTED’s office with if possible proper translation in Arabic
Inform ACTED Coordination of any problem regarding Human Resources administration (Ethic issues, process, internal conflicts, legal aspects, regulation…)
Ensure compliance of ACTED to legal requirements of the country when applicable
Respect and follow up of ACTED’s HR procedures
Ensure an on time and efficient flow of information with ACTED Antakya HR department in Turkey
Perform other tasks related to HR/Admin on an ad hoc basis
Training:
Organizing short training about ACTED’s procedures, for all new staff on ACTED HR policies, and ad hoc if necessary
University degree is preferable
1 year experience in the same field.
Good Computer Skills are essential
Good English (both oral and written) is required
Attention to detail and commitment to producing high-quality work
Commitment to inclusive team behaviour
Ability to work independently and complete deliverable with minimal supervision
Willingness to ask for help
This vacancy is archived.