Back Finance Officer Grants

Reference number: 2024003
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. CIFOR-ICRAF is looking for a

Finance Officer Grants

Overview The role is to ensure that donor budgets and reports are prepared, reviewed, and submitted on timely basis ensuring compliance with relevant donor rules and regulations. Regular communication with administrators/budget holders on their budgets versus expenditure.

Duties and responsibilities

1. Restricted Grants Monitoring:

· Assist in budget and expenditure monitoring for all restricted grants for the assigned units, regions, and Themes.

· Be a key lead player and advisor in grants accounting and management to ensure proper coding and posting of expenses in the system as well as full compliance with the donor and CIFOR-ICRAF requirements.

· Regularly review and analyze grant expenses and advise the stakeholders on expenditure trends and areas with over or under expenditure.

· Assist in developing financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms on restricted grants activities.

2. Restricted Grants Reporting and Compliance:

· Prepare and submit all units/themes donor financial reports on timely basis and ensure that the reports comply with all donor requirements.

· Assist in the review of Donor Financial Reports from the regional offices ensuring that they have been done as per the donor and ICRAF requirements before presentation for internal ICRAF approval.

· Ensure all the expenses reported have been reviewed and approved by the project holder and project managers before sharing for approval.

· Preparation of donor invoices for funds request as well as other invoices as may be requested from time to time.

· Ensure adjustments are done on a timely manner and any other issue affecting the report has been addressed.

· Ensure funds follow up from donors to ensure Centre’s cash flow is not affected.

· Coordinate project audits as per the donor agreement; provide all support documents and clarifications that are raised by the auditors.

3. Partners Financial Management Monitoring:

· Follow up on partner financial monitoring for the restricted grants in the regions/units.

· Assist in the financial management capability assessment of partners.

· Review partner sub-agreements to ensure they are in line with donor and CIFOR-ICRAF policy.

· Follow up on partner financial reports, review, and post expenses in the system.

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