Specific duties:
1. Project Setup and Budget Monitoring
\u00ae Ensure correctness and completeness of Project Codes setup and maintenance in ERP, from Pipelines to Finished Projects, aligned to 1CG attributes.
\u00ae Monitor Budget Uploads, Realignments, and Restatements in ERP in accordance with donor agreements/amendments.
\u00ae Maintain close follow-up with Programs to ensure timely capture of budgets in ERP.
2. Financial Reporting (FR)
\u00ae Review Financial Reports (FRs) in compliance with funders\u2019 guidelines and requirements.
\u00ae Ensure timely and accurate delivery of FRs aligned with the Financial Report Process.
\u00ae Provide monthly metrics and dashboards to Programs and DFS, ensuring reconciliations with DFS databases.
\u00ae Respond to donor follow-up queries in a timely and professional manner.
\u00ae Post monthly closing project reports, including dashboard preparation and FR metrics.
\u00ae Provide support to donor-specific audits, internal audits, and external audits as required. Coordinate follow-up actions with the Compliance Manager as per the Audit Funders process.
\u00ae Ensure Audit Database updates and preparation of corresponding metrics.
3. Knowledge Sharing and Capacity Building
\u00ae Develop and deliver tutorials and trainings for Programs on funder requirements and processes.
\u00ae Provide continuous training to the PFMU team and ensure process updates.
\u00ae Share regular updates on existing funders\u2019 materials and donor-specific requirements.
4. Accounts Receivable (A/R) and Billing Cycle
\u00ae Ensure accomplishment of PFMU Level Service Agreements (LSA) related to the A/R cycle through capacity building and coordination with stakeholders.
\u00ae Oversee monthly projects accounting closing, including billing and payments recognition.
\u00ae Prepare post-closing reports, including ICR, 2% project charges conciliation, and revaluation reports.
\u00ae Review and sign off Projects/OI/Miscellaneous Aging and A/R reports; explore and implement ERP automation opportunities.
\u00ae Monitor Bad Debt follow-up with DFS and Programs, as well as invoices pending issuance.
\u00ae Review and sign off A/R Balance Sheet Account Reconciliations (BSARs).
\u00ae Oversee billing process updates, including CFDI as per SAT requirements. Act as focal point with tax advisors.
\u00ae Review and sign off VAT reporting on a monthly basis.
\u00ae Approve invoices in line with Delegation of Authority (DoA) thresholds.
\u00ae Oversee project account closeouts (funders and A/R) upon project completion, including validation of Exhibits I and II and notes for financial statements.
Requirements
Academic Qualifications:
\u00ae Bachelor\u2019s degree in accounting, Finance, Administration, or a related field, with strong knowledge of accounting principles and financial processes.
Technical Skills:
\u00ae Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.), with strong Excel skills for data analysis, reporting, and dashboards.
\u00ae Fluency in written and spoken English (C1 level according to CEFR). English proficiency may be formally tested.
\u00ae Experience with ERP systems and financial reporting tools is desirable.
Professional Attitudes and Competencies:
\u00ae High level of responsibility, integrity, confidentiality, and accountability.
\u00ae Demonstrate leadership skills and ability to coordinate and influence cross-functional teams.
\u00ae Ability to thrive in a multicultural and dynamic work environment.
Benefits
CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).