Org. Setting and ReportingThe position is located in the UNODC Regional Office for Southeast Asia and the Pacific (ROSEAP), Bangkok (Thailand), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the general guidance of the UNODC Operations Manager and the direct supervision of the Finance Associate leading the Finance team in the ROSEAP Core team. For more information on UNODC, please visit the following website: www.unodc.org ResponsibilitiesThe Finance Assistant will be responsible for providing support to all UNODC financial operations in Southeast Asia and the Pacific. Within assigned authority, the incumbent will be responsible for the following specific duties: Grant management and budget: - Liaise with headquarters, project teams and the ROSEAP Monitoring & Evaluation Officer to create/extend grants for all initiatives under the UNODC Regional Programme for Southeast Asia and the Pacific. - Monitor budget expenditures for all grants and initiatives under the Regional Programme for Southeast Asia and the Pacific. - As required and in coordination with the project teams, liaise with local donors and other UN agencies in connection to payments to UNODC and to explain the UNODC funding model. - Liaise with all project teams to inform on budget consumption, amounts remaining, explanation of figures, and releasing of funds for consumption. - Provide support in the preparation of expenditure analyses for ROSEAP management on a regular basis. - Keep track of the appropriate and timely use of financial resources and flag to project teams unutilized funds and/or funds about to expire. - Monitor and follow up with all project teams on all financial transactions at the month- and year-end closures, in line with instructions provided by Headquarters, and take corrective actions as required. - Provide information to and facilitate the preparation of any type of financial report. - Liaise with United Nations Development Programme (UNDP) offices and United Nations Economic and Social Commission for Asia and the Pacific (UN-ESCAP) regarding outstanding items and payment instructions. - Undertake corrective actions on un-posted account payable documents, ensure actual expenditures are recorded against correct budget categories, and take timely corrective actions as required. Support to the Core Team and Programme Offices: - Review and reconcile various clearing accounts to ensure appropriate balances, and investigate erroneous/invalid entries and take appropriate corrective accounting action. - Review and reconcile payroll charges on the eIOV portal for several recruitment types, such as service contracts, fixed-term appointments, United Nations Volunteers (UNV) contracts, etc.. - Perform periodic monitoring of open financial commitments, identify remedial actions, and undertake corrective actions. - Liaise with Programme Offices in Southeast Asia and the Pacific for the establishment of local operating costs and their distribution across UNODC projects. - As needed, act as Certifying Officer for a range of transactions (e.g. low-value acquisitions, travel requests/expense reports, purchase orders, service orders, fund commitments, service receipts, etc.). - Support the processing of agreements with UNODC implementing partners and approve applications/agreements/payments and certify funding as required. - Follow up on audit recommendations to monitor implementation of corrective actions. - Provide advice and recommend solutions to a wide range of financial issues. - Contribute to developing and implementing cost-saving measures. Knowledge-building/sharing: - Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. - Collect and compile lessons learnt and best practices in financial management and disseminate them, as appropriate, to build capacity and knowledge. - Conduct training for project staff on financial matters. - Contribute to financial business operations practices and management innovation. - Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. - Assist with visualizations and updating information material such as web pages or brochures. - Perform other work-related duties as required. Competencies• Professionalism: Has knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Has knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Is able to identify and resolve data discrepancies and operational problems. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of seven years of work experience in finance, accounting, and administrative services in programme management or other related disciplines, with involvement in the management of complex budgets, is required. The minimum number of years of relevant work experience is reduced to five for candidates who possess a first-level university degree or higher. Work experience with International Public Services Accounting Standards (IPSAS) and the related compliance implications for large organizations is required. Work experience with Excel is required. Experience in working with an ERP (Enterprise Resources Planning Software) system is required. Work experience in managing voluntary funds (grants) and project budgets, corrections to expenditure etc. is required. Experience in working with SAP (System, Applications & Products)/Umoja is desirable. Work experience with financial rules, regulations and processes with regards to fund and project management is desirable. Work experience within the United Nations system or similar international organizations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. AssessmentEvaluation of qualified candidates may include an assessment exercise and a competency based interview. Special NoticeThis position is temporarily available until 14 October 2025. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. 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Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. 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