Back Finance Assistant

OVERVIEW

Post Number : FIN 980

Grade : G-5

Parent Sector : Bureau of Financial Management

Duty Station: Paris, France

Classification of duty station: Europe & North America

Standard Duration of Assignement: 2 years, renewable

Job Family: Finances

Type of contract : Fixed-Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 02-OCT-2025

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

USLS is the UNESCO Staff Savings and Loan Service. USLS is established in the form of a trust fund operated in accordance with the financial rules of the Organization under the authority of the Director General. The object of the USLS is to provide the possibility to its members on a mutualist basis of investing their savings and of borrowing money for suitable purposes.

Under the authority of the Director of Finance, overall supervision of the General manager and the direct supervision of the Finance Officers and in conformity with the guidelines and instructions of the Board of Management, the incumbent mainly provides administrative and support services in relation to loans and savings activities but will also be requested to build reports, tables & statistics work in USLS IT tools or Excel under the instructions of the supervisors.

The work encompasses delivery of specialized support in a range of areas, especially finance, administration of members' personal data, bank accounts, electronic banking platforms and other banking services.

Long Description

The incumbent reports to different supervisors depending on the nature of tasks. The responsibilities are therefore structured as follows:

1. Under the supervision of the Finance Officer (Loans):

• Provide loan advice and simulations to members, review applications for compliance, and recommend appropriate financing solutions.
• Prepare loan files, liaise with notaries, disburse funds, and ensure accurate documentation for audit purposes.
• Monitor member repayments, process reimbursements, and follow up on overdue accounts.

  Long Description

  2. Under the supervision of the Finance Officer (Savings):

  • Open and manage members’ savings accounts, update personal/banking data, and verify required documentation.
  • Administer daily savings operations (deposits, withdrawals, transfers, FX conversions, vendor-related transactions) and ensure compliance for special accounts.
  • Input and control data in USLS systems, archive documents, and produce standard member reports, letters, or attestations

    3. Under the supervision of the General Manager or Finance Officers (IT, reporting, committees, projects):

  • Act as IT reference point for reporting, troubleshooting, and supporting colleagues; assist in system interfaces and draft/update procedures.
  • Maintain USLS communication channels (intranet, internet) and prepare internal reports/tables as per templates.
  • Organize logistics for committee meetings and the General Assembly, record decisions and monitor follow-up actions.
  • Contribute to projects, working groups, and system testing, performing other delegated tasks as required.

    COMPETENCIES (Core / Managerial) Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)

    - For detailed information, please consult the UNESCO Competency Framework.

    REQUIRED QUALIFICATIONS

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    EDUCATION:

  • Completed secondary, technical or vocational school degree in banking or business administration.

    WORK EXPERIENCE:

  • Minimum five (5) years of relevant professional experience in a similar role in a financial institution, financial service of a company, loan broker or insurance company is mandatory.

    Long Description

    SKILLS/COMPETENCIES:

  • General knowledge required : banking regulations, accounting and mortgage & personal loans granting rules and related calculations, skilled knowledge of bank payments processing, ability to calculate figures and amounts such as interest, commissions, proportions and percentages.
  • Proficiency in banking or credit union's IT systems, Office software, especially Excel and bank payment platforms is a requirement.
  • Ability to work simultaneously with several currencies and to realize accurate currency conversions.
  • Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
  • Ability to work with Excel tables, formulas and compile figures and data is also required.
  • Strong communication, teamwork, and customer service skills
  • Results-driven with attention to detail, rigor, and risk awareness
  • Proficient in Microsoft Office and database processing tools
  • Excellent organizational skills with ability to manage shifting priorities
  • Committed to procedural compliance and accurate follow-up on outstanding items
  • Reliable, adaptable, and able to work independently or in a team
  • Ethical, trustworthy, and committed to confidentiality and data privacy
  • Dedicated to delivering consistent, high-quality work under varying conditions

    LANGUAGES:

  • Excellent knowledge (oral and written) of English or French and good knowledge of the other

    DESIRABLE QUALIFICATIONS

    EDUCATION :

  • University degree in banking or business administration.

    SKILLS/COMPETENCIES :

  • Knowledge of specialised loan simulations software is an asset.
  • Knowledge of UNESCO and USLS policy and practices, in particular USLS Rules and Regulations and the USLS General conditions for the granting of loans is an asset.

    LANGUAGES: