Grade: G5
Vacancy no.: DC/ISLAMABAD/GS/2023/06
Publication date: 12-Dec-2023
Application deadline (midnight local time): 25-Dec-2023
Job ID: 11329
Department: RO-Asia and the Pacific
Organization Unit: CO-Islamabad
Location: Karachi
Contract type: Fixed Term
Contract duration: 12 months
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
The ILO is the United Nations agency for the world of work. It brings together governments, employers and workers to drive a human-centred approach to decent work, through employment creation, rights at work, social protection, social dialogue and gender equality.
The ILO has long recognized that the protection of workers from hazardous effects of chemicals is essential to ensuring healthy populations as well as sustainable environments. The ILO follows an all-encompassing approach to chemical hazards and risks and addresses all chemical-related exposures across all work-related processes. This includes the production, handling, storage and transport of chemicals, the disposal and treatment of chemical waste, the release of chemicals from the workplace, as well as the maintenance and cleaning of chemical equipment and containers. In addition, the ILO’s standards address chemical risks that affect the public and the environment.
The ILO works closely with the United Nations Environment Programme (UNEP) and the World Health Organization (WHO) and collaborates with the Inter-Organization Programme for the Sound Management of Chemicals (IOMC), the Secretariats of the several International Conventions on management of chemicals.
Workers around the world are facing a global health crisis due to occupational exposure to toxic chemicals. Every year more than 1 billion workers are exposed to hazardous substances, including pollutants, dusts, vapours and fumes in their working environments. Many of these workers lose their life following such exposures, succumbing to fatal diseases, cancer and poisonings, or from fatal injuries following fires or explosions. Workers and their families face additional burden from non-fatal injuries resulting in disability, debilitating chronic diseases, and other health sequela, including impacts on women’s reproductive health. All of these deaths, injuries and illnesses are entirely preventable. Moreover, with new chemicals introduced every year, mechanisms for regulating exposure such as the implementation of occupational exposure limits, struggle to keep up. There is therefore an urgent need to take action and implement a range of effective measures to prevent harm to workers, their families, and wider communities.
This project aims at improving the knowledge and capacity of tripartite constituents to address the main risks on the use and management of chemicals in accordance with ILO standards and tools. It will be implemented under the GEF/UNEP Project Reducing uses and releases of chemicals of concern, including Persistent Organic Pollutants (POPs), in the textiles sector.
In Pakistan, the project will seek to assess the main risks related to chemicals use and management to the safety and health of workers in textiles mills and provide training and advice for addressing them. The project will also systematize the good practices and lessons learned of this pilot project as a means to scale up the work to other textiles mills in Pakistan and other countries.
Reporting
The incumbent will report to the project officer at the ILO Country Office for Pakistan, while collaborating with programming and financial officers.
1. Oversee office management and administrative support services. Advise and assist project staff with interpretation of administrative rules, regulations and procedures. Make travel and hotel reservations, prepare travel authorizations and assemble information pertinent to the purpose of travel. Obtain and prepare documentation to support project expenditures, issuance of contracts and maintenance of records and files
2. Participate in the organization of special meetings and coordinate administrative arrangements for conducting workshops/seminars and trainings.
3. Maintain, contact and perform liaison duties, as required, with concerned technical units at Headquarters, ministries, government offices, social partners’ organizations and UN agencies.
4. Once the ERP system is implemented, act as Preparer in the ERP system by inputting data and processing routine administrative actions related to leave entitlements, contracts, purchase orders, payments processing, and/or travel ready for approval by CO-Islamabad finance staff;
5. Prepare, on own initiative, correspondence, reports, evaluations and justifications in relation to financial and administrative tasks, including those of a confidential nature. Prepare periodic finance and administrative statistics, reports and correspondence.
6. Prepare background information, detailed cost estimates, monthly, quarterly and ad hoc reports for use in project budget preparations. Participate in budget analysis and projections as required.
7. Carry out all operations required for expenditures under technical cooperation funding, ensuring the most rational use of the funds. This includes making calculations, requesting funds, checking supporting justifying documents and making payments.
8. Monitor accounts regarding allocations and expenditures and make adjustments, in coordination with the National Project Coordinator, to optimize utilization of the funds. Draft administrative correspondence related to the verification of data, and respond to queries and requests for additional information. Follow up on VAT claims, as appropriate, and provide financial information on the utilization of resources for management purposes and donor reporting.
9. Draft responses to audit inquiries and observations and assist in the follow up of audit recommendations.
10. Evaluate and propose improvements to work methods and processes with a view to ensuring optimum efficiency and effectiveness.
11. Perform other duties as assigned by the supervisor.
Completion of secondary school education. Training in an area related to general administration and office support
Minimum of five years of progressively responsible financial and administrative work experience. Experience of working with an enterprise resource planning (ERP) system.
Excellent knowledge of the working language of the duty station and a good knowledge of English.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.