VA ID: 1968 Grade Level: P-3 Division: Division of Administration Section: Budget and Finance Section Unit: Type of Appointment: Fixed Term Appointment Date of Issuance: 25 January 2024 Deadline for Applications: 10 March 2024 Vacancy Reference: VA129 -1968-2024 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
This position is located in the Budget and Finance Section, Division of Administration. Budget and Finance Section provides timely and accurate support for effective financial reporting and accounting and management of the financial resources of the Commission with full adherence to the Financial Regulations and Rules, and to provide credible assurances to the States Signatories and the Executive Secretary on the management of PTS financial resources and operations in accordance with recognized international accounting and audit standards.
The incumbent will report to the Head of Financial Reporting and Payments Services.
The incumbent will carry out the following tasks:
Plan and coordinate the monthly and annual financial closure processes, including preparation of the year-end financial statements and note disclosures; Review and monitor on a regular basis the overall integrity, accuracy and completeness of the financial data in relevant ERP system modules, in particular the asset module, encompassing tangible asset master data, asset additions, depreciation calculations, and year-end balances; Liaise with the substantive units that manage inventories to ensure that inventory additions and movements are reflected correctly in the materials management and financial reporting modules of the ERP system; Liaise with the substantive units for tracking and valuation of contributions in-kind and ensure these are correctly reflected in the financial statements and notes; Liaise and coordinate with the other Vienna-based Organizations for the monitoring and accounting of joint arrangements; Maintain intangible asset data listings and monitor expenditures for the development of intangible assets to record them as assets under construction and/or capitalized assets if above the recognition thresholds; Analyze accounts with a view to providing corrective actions, prepare and review periodic and ad-hoc finance reports, in particular the reports related to tangible assets, inventories, intangibles and joint arrangements; Review on an on-going basis the necessity to amend policies and procedures, administrative directives and financial rules and regulations; Monitor new IPSAS developments on all standards, in particular the standards related to tangible assets, intangible assets and inventories, carry out impact requirements analysis of new or revised IPSAS standards and upon related ERP modules. Assist the Head of Financial Reporting and Payments Services to modify or develop accounting policies in these areas; Monitor the integrity of and further improve automated financial statements and disclosure notes through reporting tools; Act as an alternate approving officer of financial transactions and reconciliations prepared by the Financial Reporting and Payments Unit team; Assist in carrying out year-end closing activities, mainly related to assets, including the implementation of the Property Survey Panel decisions and ensuring that all assets delivered by year-end are properly accounted for in the ERP asset module; Assist in liaison with the Internal and External Auditors including response to audit inquiries and implementation of audit recommendations; Perform other duties as assigned.
Excellent written and oral communication skills in English are essential. Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.