GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Target Start Date2024-02-29
Target End Date2024-08-29
Job Posting End DateMarch 6, 2024
Standard Job Description
Finance and Accounting Associate
Organizational Setting and Work Relationships
The Finance and Accounting Associate processes financial transactions and provides technical support to the Field with the processing of financial transactions, and monitors compliance with applicable financial rules and regulations. The incumbent therefore keeps frequent contact with staff at various levels, including Country/Field Offices, Regional Bureaux and HQ divisions.
The Finance and Accounting Associate is normally supervised by a more senior colleague who defines work objectives and provides regular advice and guidance. The incumbent may also supervise less senior team member(s) if requested.
The duties of the Finance and Accounting Associate may have different focus depending on the specific area of responsibility, including the followings.
General Ledger (GL) coordinates the drafting of the annual account closing instructions, complies with annual financial statements, and coordinates audit for the areas under its responsibility.
Accounts Payable (AP) processes AP vouchers and central payments for UNHCR, provides related technical support to the Field and coordinates the accounts closure and audit for AP and Expenses and handles requests related to the appropriate segregation of duties through the Delegation of Authority Plan (DOAP).
Accounts Receivable and Donor Reporting (ARDR) processes incoming deposits and provides related technical support to the Field, accounts for revenue adjustments, raises bills for miscellaneous income, and coordinates the accounts closure and audit for AR and Revenue, compiles financial reports to UNHCR's donors, which requires active liaison with colleagues from the Division of External Relations (DER) and the respective Field Offices.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Process assigned transactions and maintain financial records accurately, completely and duly for accounts for which responsibility is assigned.
- Provide technical support to Field Offices, Regional Bureaux and HQ divisions, and provide answers and guidelines to accounting and finance related matters.
- Monitor compliance by users in different entities with the relevant financial rules, regulations and procedures. Bring issues related to non-compliance to the attention of supervisors, and actively pursue such cases.
- Escalate to supervisors any indication of breach in the internal control system, including suspected fraud.
- Prepare ad-hoc and recurring reports, analyses and reconciliations on assigned accounts/areas of responsibility. Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures. Monitor and follow-up on open items, variances, errors and other issues identified.
- Liaise with relevant counterparts to obtain information and verify data on accounts and financial transactions including more complex cases, as required.
- Carry out month-end and year-end closing activities and propose additional instructions for such activities..
- Gather information and documentation requested by auditors and propose responses to audit queries.
- Identify possibilities for improving processes and recommend ways to improve cooperation between key stakeholders at different geographic locations. Implement agreed improvements.
- Actively participate in the testing related to the implementation of new systems and tools.
- Contribute to the drafting and update standard operating procedures, guidance notes and training materials.
- Guide, support and - if requested - formally supervise assigned team member(s).
- Brief and assist new team members on requirements relating to accounts and finance.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Accounting; Business Administration; Finance;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Experience with ERP financial modules (PeopleSoft, Oracle or SAP).
Desirable
Experience with MSRP Finance applications. Experience with accrual accounting (IPSAS, IFRS or similar). Experience with UN/UNHCR financial rules, regulations and procedures.
Functional Skills
*FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
*IT-Computer Literacy
*FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
*IT-Microsoft Office Productivity Software
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileResponsibilities:
Analyze incoming payments on HQ bank accounts, identify payments to be recorded in the Receivables module, and ensure timely recording of these as AR receipts in Cloud ERP.
Maintain tracker files on AR receipts created, and coordinate with other HQ divisions and units in obtaining the necessary information to apply these receipts to the corresponding AR invoices. Perform the application of receipts to invoices and related adjustments (e.g. recording of bank charges, rounding differences, pass-through payments).
Coordinate, monitor and support the work of (Senior) Finance & Accounting Assistants within the team.
Perform regular monitoring tasks related to AR transactions, and perform necessary adjustments accordingly, and collaborate with other HQ units and field offices, requesting corrections and adjustments.
Contribute to the analysis of billing events related to donor contributions and generate and transfer AR invoices from the Contract Management module to the Receivables module.
Contribute to revenue recognition: analyze revenue events related to donor contributions and determine/adjust revenue events accordingly.
Contribute to the preparation of reconciliations related to AR and revenue and prepare receivables or revenue related reports and analyses as assigned. Build OTBI reports and/or coordinate with technical teams on this matter.
Execute month-end and year-end closing tasks, including valuation allowances and provisions, current vs. non-current split of receivables balances, and other manual adjustments.
Assist in the centralized procedure for writing off donor contribution receivables balances.
Contribute to the preparation of UNHCR Financial Statements and address audit requests.
Support other HQ divisions and units, as well as field offices in AR related inquiries, and contribute to the preparation and update of standard operating procedures and guidance notes to facilitate the day-to-day finance and accounting work.
Participate in the testing of changes made to AR related functionalities (e.g. e-banking).
Fulfill other duties as required and assigned.
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 587,586 HUF - NET 688,996 HUF.
Benefits:
Annual leave: UNHCR staff members holding a temporary appointment will accrue annual leave at the rate of 1.5 working days for each full calendar months of service (i.e. 18 working days per year).
Pension system: Staff members holding granted a minimum of 6 months temporary appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Functional ClearanceThis position doesn't require a functional clearance
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Additional Qualifications
SkillsIT-Computer Literacy, IT-Enterprise Resource Planning (ERP)
Education
CertificationsAccounting - Other, Business Administration - Other, Finance - Other
Work Experience
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